COVID-19 Daily News

BOSTON — Gov. Charlie Baker issued an emergency order this morning requiring all businesses and organizations that do not provide “COVID-19 essential services” to close their physical workplaces and facilities to workers, customers, and the public from Tuesday, March 24 at noon until Tuesday, April 7 at noon. These businesses are encouraged to continue operations remotely.

The Baker-Polito administration issued a list of designated businesses and other organizations that provide essential services and workforces related to COVID-19 that may continue to operate brick-and-mortar facilities during this two-week time period. This list — based on federal guidance and amended to reflect the needs of Massachusetts’ unique economy — includes healthcare and public health; law enforcement, public safety, and first responders; food and agriculture; critical manufacturing; transportation; energy; water and wastewater; public works; communications and information technology; financial services; defense industry base; chemical manufacturing and hazardous materials; news media; and other designated community-based essential function and government operations. While these businesses are designated as essential, they are urged to follow social-distancing protocols for workers in accordance with guidance from the Department of Public Health. 

Businesses and organizations not on the list of essential services are encouraged to continue operations through remote means that do not require workers, customers, or the public to enter or appear at the brick-and-mortar premises closed by the order.

Restaurants, bars, and other establishments that sell food and beverage products to the public are encouraged to continue to offer food for takeout and by delivery if they follow the social-distancing protocols set forth in Department of Public Health guidance. On-premises consumption of food or drink is prohibited. 

Due to evolving spread of COVID-19 in Massachusetts, Baker has directed the Department of Public Health to issue a stay-at-home advisory outlining self-isolation and social-distancing protocols. Residents are advised to stay home and avoid unnecessary travel and other unnecessary activities during this two-week time period.  Residents over age 70 or with underlying health conditions, who are considered at high risk when exposed to COVID-19, should limit social interactions with other people as much as possible. 

The Baker-Polito administration does not believe Massachusetts residents can be confined to their homes and does not support home confinement for public-health reasons. However, the administration’s order limits gatherings to 10 people during the state of emergency, a reduction from the 25-person limit established in an earlier order. This includes community, civic, public, leisure, faith-based, and any other event or activity that brings together more than 10 people in any confined space. The order does not prohibit gatherings of more than 10 people in an outdoor space, like a park or athletic field.

COVID-19 Daily News

SPRINGFIELD — In these challenging times, United Way of Pioneer Valley is continuing its mission to connect nonprofits with its community of dedicated, hard-working volunteers. With the area’s college students returning home and many seniors opting to stay in their homes, the need for volunteers in Western Mass. has never been greater.

“Nothing matters more to us than the health and safety of our community,” the organization noted. “We are working diligently to ensure agencies are taking the appropriate and necessary precautions for volunteers’ well-being. These include heightened sanitation protocols, physical distancing, and modification of their operations to lower the risk to all involved. There will also be remote tasks available for those who wish to remain in their homes.”

People interested in volunteering or agencies in need of volunteers can contact Jennifer Kinsman, director of Community Impact, at (413) 693-0212.

Daily News

SPRINGFIELD — Springfield Technical Community College (STCC) has a hot new program. Starting this fall, the college will offer a new option in the Fire Protection and Safety Technology department: fire investigation transfer. Students who choose this option will study fire behavior, fire operations, prevention, investigations, and criminal law through courses in fire science and criminal justice.

“We’re thrilled to offer this option, which will prepare students to continue their education toward a bachelor’s degree in fire investigation, homeland security, or fire science, based on their desired area of interest,” said Julian “Skip” Tenczar, chair of the Fire Protection and Safety Technology department.

Fire investigators often work for local, state, and federal agencies, but also pursue opportunities in the private sector.

According to Tenczar, fire investigators need a sharp eye, dedicated commitment to discovering the truth, and professional integrity to follow their findings through the legal system.

“The Fire Investigation program at STCC can open doors to this exciting field where you can make a difference,” he said, adding that the program is offered in the evening only, which will give students who work more flexibility.

According to the U.S. Bureau of Labor Statistics, jobs for fire inspectors and investigators are expected to grow by 8% between 2018 and 2028. The median pay in 2018 was $60,200.

Students who successfully complete the two-year program will receive an associate of science degree in fire protection and safety technology.

“This new fire investigation transfer option is another wonderful example of how the college creates pathways for students who are seeking educational and career opportunities,” said Christopher Scott, dean of the School of Health and Patient Simulation. “If you have an interest in fire investigation, we believe STCC is a terrific place to get started.”

To learn more about the program and to apply for the fall, visit stcc.edu/explore/programs/fitr.as. Individuals with questions may contact Tenczar at [email protected] or call (413) 755-4596.

COVID-19 Daily News

AMHERST — The Amherst Area Chamber of Commerce and the Amherst Business Improvement District (BID) have launched the Amherst Area Tip Jar.

Many locals would regularly be patronizing their favorite restaurants, bars, salons, coffeehouses, and other businesses that have been ordered closed or have shifted to take-out only, depending on the type of business, due to the COVID-19 crisis and related health and safety restrictions.

The Tip Jar, first established in Pittsburgh, allows people to support local service industry staff and businesses. It allows them to send a ‘tip’ to their favorite business, which will share it with their staff — bartenders, servers, kitchen staff, stylists, aestheticians, mechanics, etc. The Amherst Area Tip Jar offers an option for these businesses and individuals to post their Venmo or PayPal information so that customers, family members, neighbors, and community members, near and far, can continue to support them using this open-source concept — a way to maximize social distancing while supporting these workers and small businesses.

“Like all of us, our concerned members have been forwarding ideas to help our small businesses, and this is the one that stuck,” says Claudia Pazmany, executive director of the Amherst Area Chamber of Commerce. “We saw organizations galvanizing to support our nonprofit members and some small-business solutions — not nearly enough — but we recognized a void here and felt this was a population that was vulnerable that needed to be provided for.”

Gabrielle Gould, executive director of the Amherst BID, added that “this virtual tip jar is for local people who work at our businesses. This is a way we might be able to help our businesses help their laid-off staff. It’s not the solution, but it is an idea that has been used in other communities to help connect people to the businesses they care about and support.”

Chamber and BID member Shalini Bahl Milne of Downtown Mindfulness expressed the essence of the Tip Jar by posting on Facebook, “not a complete solution, but every dollar and thought counts. It lets our businesses know that we care! I know that kindness is contagious.”

E-mail Claudia Pazmany, the chamber’s executive director, at [email protected] or Gould at [email protected] with any inquiries.

Coronavirus

The Power of Positive Thinking

By George O’Brien

On one hand, Pam Victor would seem like the perfect person to turn to for advice on how to stay positive and maintain morale during this time of extreme crisis — when everyone’s life and work has been seemingly turned on its ear and nothing seems safe anymore.

After all, she started Happier Valley Comedy with a simple mission — to bring laughter, joy, and ease to Western Massachusetts (and the world), and she uses improv to help others achieve any number of goals, including one she calls the ability to “disempower failure.”

But, on the other hand … the COVID-19 pandemic has dramatically impacted, or eliminated, every revenue stream at her disposal. Indeed, Happier Valley carried out its unique mission through classes in improvisation, comedy shows staged at the playhouse she and business partner Scott Braidman built in Hadley (and other venues), and through team visits to area companies and institutions — the so-called ‘Through Laughter’ program — during which those client companies would undertake interactive exercises designed to bolster everything from confidence levels to communication. Victor would also do a lot of motivational speaking in front of audiences large and small.

You can’t do any of that in the middle of a pandemic when people have been asked, and increasingly ordered, to socially distance themselves from one another. Or so Victor thought as the crisis unfolded and escalated over the past few weeks.

“We’re on pause, as we call it — no shows, no classes — and we were in the middle of a session of nine different classes with hundreds of students — and we’ve lost or at least postponed a great deal of our professional-development programs,” she explained. “So, basically, almost every revenue stream has dried up.”

But like so many other business owners and managers in these precarious times, Victor is, well, improvising (you knew that was coming) and finding ways to not only make some kind of living, but also stay upbeat, as difficult as that is.

She gave a ‘virtual’ keynote address for the recent Nerd Summit, the partners recently conducted their first virtual stand-up show, they’re looking into ways to teach improv online, and they’re finding ways to stay connected with clients and the rest of the world through ‘happiness tips’ on Instagram and a host of other initiatives.

“We’re trying to think creatively,” Victor said in a voice that conveyed that she and Braidman have no other option if they want to survive this pandemic. And she used that virtual keynote address as an example.

“At first, I was thinking, ‘oh my God, I do an interactive talk — of course I can’t do it virtually,’” she explained. “But that was just my first fearful thought, and then I … figured it out.”

“We’re on pause, as we call it — no shows, no classes — and we were in the middle of a session of nine different classes with hundreds of students — and we’ve lost or at least postponed a great deal of our professional-development programs. So, basically, almost every revenue stream has dried up.”

Elaborating, she said she changed the subject of her planned talk and instead discussed the need to improvise in these dire and uncertain times, and how improv can help with that assignment.

“I’m very grateful that I’m an improvisor,” she told BusinessWest. “Because it has been absolutely essential to just stay afloat.”

And while improvising, Victor has thoughts on how others can try to stay positive and maintain morale in their businesses in these uncertain times. And, as with most things in business, she says it starts at the top.

“Be mindful of your tone,” she advised managers. “You could be Eeyore [the Winnie-the-Pooh character] and be the voice of gloom and doom, or you can be a role model of positivity. We’re seeing a little of both from most people because we just don’t know what’s going to happen, but it’s far more helpful to be a voice of positivity and say, ‘we’re in this together, and we’re going to get through this together.’”

Elaborating, she said that, like a Little League coach or a parent, managers should be thinking about praising employees when they can and phrasing thoughts in a positive manner.

“Instead of ‘this is the worst thing that ever happened,’ they should look for a positive, more helpful refrain, like ‘we are going to become stronger as a group,’” she said. “And this becomes a mantra: ‘if we can get through this, we can get through anything,’ and ‘now I know I can count on this team because we’re getting through this together.’”

Beyond that, she said managers, and employees at all levels, for that matter, need to accept the situation and move forward. Many, she believes, haven’t yet been able to do that.

“So many of us are still stuck in ‘I wish things were different,’ or ‘I’m just so mad that this is the situation we’re in’ or fear, like I had, that I’m not going to have a company to go back to, or I’m not going to be able to pay people,” she explained. “What improv helps us with, and what I teach a lot, is how to quiet that critic and that internal voice of fear, because it’s unhelpful, and once we have that voice quieted down, we can focus on problem solving and innovative thinking, and all that important collaborative work that we need to do.”

When asked how one quiets that voice, she said she spent an hour explaining it all during her Nerd Summit keynote. Hitting the highlights, she said the most important thing for people to remember is that this voice — she named it the ‘evil mind meanie’ — is “a big fat liar” and needs to be quieted.

“This thought that I’m having, that my company is going to go out of business … I don’t know how this story is going to end. It’s just a belief, it’s just a fear at the moment,” she explained. “For me to go down the rabbit hole and follow that fear is not helpful or productive to solving the problem of how to keep my company afloat.

“When everything went down, my first reflexive thought was ‘this is it — everything we’ve worked so hard for is lost,’” she went on, recalling those hard days as steps put in place to limit the spread of the virus robbed the company of almost all its revenue streams. “And then, you remember that this is just a belief, and you don’t know how the story is going to turn out, and my job is to be of service to my community and move forward with positivity.”

Beyond all this, Victor recommends that companies, and individuals in general, find ways to stay connected. She suggests everything from Zoom happy hours (“booze optional, everyone pours their own drink”) and Netflix parties to companies sending food or treats to employees’ homes to show appreciation, and even virtual karaoke, something she heard one company was trying.

“You have to find opportunities for fun,” she said in conclusion, “because, when we laugh together, that stimulates a relaxation response and a connection response in humans. And we need that right now — we need to feel normal, even if it’s just for half an hour.”

Victor told BusinessWest that she recently bought a bottle of champagne and put it on ice. There it will stay until the crisis is over.

Needless to say, like everyone else in this region and this country, she’s really looking forward to that day when she can pop that cork. In the meantime, she’s going to go on improvising and finding ways to laugh.

And she suggests that everyone else do the same.

George O’Brien can be reached at [email protected]

Coronavirus

How to Survive in a Down Economy

By Nicholas LaPier, CPA

Businesses, and especially small businesses, are dealing with a situation that is in many ways unprecedented in both nature and scope: coping with the COVID-19 pandemic.

Indeed, this crisis has impacted almost every industry sector and each specific business, except for supermarkets and online-delivery specialists such as Amazon. No one really knows how long this crisis will last or what the economy will look like on the proverbial ‘other side’ of the pandemic.

Despite the unique aspects of this crisis and the depth of the disruption to the economy in general, there are basic rules, or guidelines, when it comes to business disaster planning, and they apply to the COVID-19 pandemic as well.

Here is a quick checklist of items that I use when talking with clients about this crisis — and any down-economy situation.

• For starters, if you don’t have a disaster-recovery plan, create one. If you do have one, take it out of the drawer and review it. Also, modify the plan over the next few months based on actual experience, and create one as you go by documenting decisions and results.

• Consult your most respected business advisors for advice. This list includes your CPA, bankers, and peers.

• Conserve business assets, both cash (cash flow is tantamount to survival in times of disaster) and investments (don’t sell underperforming investments unless necessary).

• Review current operating costs as compared to expected revenues. And if your costs far exceed the projected revenues, first determine how long the shortage is and how the short term can be funded. Options, and there are many, can include:

– Contribute additional owner capital;

– Access your currently available business line of credit;

– Utilize your existing cash reserves;

– Start reviewing all SBA and state lending programs in place now because of COVID-19. You may even want to start the application early — as of this writing, the initial Massachusetts emergency loan program has already been exhausted;

– Review your commercial insurance policies for business-interruption coverage and how to submit a claim;

– Take a reduced owner compensation. Not only will this help cash flow for the business, you will reap some payroll tax savings as a result;

– Assess where a reduction in workforce makes sense;

– Make a careful assessment before incurring new costs and expenses;

– Accelerate collection efforts on unpaid receivables;

– Enhance your selling efforts — increase your social media posts and other media outlets, while staying the course with advertising and marketing campaigns; and

– Consider closing for a short period to curtail as many costs as possible.

• While addressing the short term, business owners must be focused on how the long term can be funded as well. Options here include:

– Additional owner capital/resources;

– Longer-term reduction of owner compensation;

– Continued reduction of workforce;

– Identification of other cost-saving measures;

– Enhanced sales and collection efforts;

– Obtaining SBA, state, or traditional lending programs; and

– Additional loans from non-traditional sources, such as leasing companies and non-equity partners.

As noted earlier, the COVID-19 pandemic is in many ways unique when it comes to business disasters. It is unlike a natural disaster, a recession, or a terrorist attack like 9/11.

But it is like all those others in that it is a situation that requires careful planning — and execution of a plan.

Nicholas LaPier, CPA is president of West Springfield-based Nicholas LaPier PC CPA; (413) 732-0200; [email protected]