Home 2020 March (Page 2)
COVID-19 Daily News

SPRINGFIELD — The Gray House, a community service agency in the North End of Springfield, has quickly adapted to meet the increased need for food to low-income households due to COVID-19. While the Gray House’s adult education and youth programming are currently closed, the space that is usually utilized for this programming has been taken over by its food operations. During its first ‘no-contact’ curbside food distribution on March 19, the Gray House served 253 families with groceries in a three-hour period — a 69% increase from its normal numbers.

“Our food-assistance program is considered an essential service, and not only are we staying open during this pandemic, we’re serving more people than ever,” said Teresa Liberti, executive director. “Only volunteers and staff essential to our food-assistance program are allowed inside the building. Volunteers are spread out among other rooms in the house that are typically used for classrooms so that we can maintain social distancing. All of the volunteers and staff coming in must complete mandatory training to ensure everyone understands the policies and procedures we’ve put in place to protect them and those we are serving. We need everyone to understand the severity of this, and that following these protocols is essential to our ability to remain open during this time.”

The Gray House is maintaining its normal distribution hours, which are Thursdays from 9 a.m. to noon and on the second and fourth Fridays of the month from 4 to 6 p.m. Households with a vehicle are instructed to remain in their car at all times. They can enter Sheldon Street from Main Street and pull up to the first tent in front of the Gray House, where they will be assisted. Anyone who does not have a vehicle can walk up to the Gray House and wait in line on the sidewalk to be served. There will be markers on the sidewalk so that those waiting can maintain a six-foot distance from others at all times.

In addition to the impact this pandemic has had on the need for food, the Gray House also had to cancel its most profitable fundraiser of the year, the annual Spaghetti Supper, which typically nets over $20,000 and hosts more than 400 individuals. “We had to get creative,” Liberti said. “Rather than postponing or canceling the event altogether, we decided to host it virtually.”

The ‘No Show’ Spaghetti Supper will utilize social media to encourage people to donate online (click here) in lieu of buying a ticket and encourages them to have their own spaghetti dinner at home. Supporters will also be able to participate in a raffle, and the winners will be pulled on Facebook Live around 5:45 p.m. on Thursday, March 26. Raffle tickets can be purchased online (click here) or by mailing a check to the Gray House at 22 Sheldon St., Springfield, MA 01107. Donation or raffle ticket checks can be made payable to the Gray House. Event sponsor Freedom Credit Union, platinum sponsors PeoplesBank and the Springfield Chapter of UNICO, and many other sponsors generously committed to allowing the Gray House to retain the sponsorship money as a donation.

COVID-19 Daily News

HOLYOKE — In response to requests from area hospitals experiencing shortages of supplies, Holyoke Community College (HCC) is preparing to donate surgical masks, isolation gowns, exam gloves, and other personal protection equipment from its health-science programs to help front-line medical professionals as they battle conoravirus.

HCC’s Emergency Response Team has been coordinating with the Massachusetts Emergency Management Agency (MEMA) on the collection of supplies from the college’s Health Sciences division and its division of Business & Workforce Development.

Late last week, the Economic Development Council of Western Massachusetts sent out a list of personal protection equipment (PPE) for which Baystate Medical Center and other area hospitals have a desperate need.

“I know we have all been looking for meaningful ways to help out during these stressful times of COVID-19,” said the message, which was sent out on behalf of EDC President and CEO Rick Sullivan. “Our front-line medical professionals and first responderss need our help.”

The items HCC has been collecting include boxes of isolation gowns, exam gloves, masks, goggles, hand sanitizer, and microbial wipes from its nursing, radiological technology, veterinary technician, biology, forensic science, and certified nursing assistant programs.

HCC Police Captain Dale Brown spent Tuesday afternoon conducting an inventory of the PPE supplies at the Campus Police station. He said he expected that a representative from MEMA would be picking up the items on campus sometime today, March 24. MEMA will then in turn coordinate delivery to area hospitals.

COVID-19 Daily News

HOLYOKE — Be “strong, smart, and bold” is as much a clarion call to the 800 girls served by Girls Inc. of the Valley as it is to the organization’s staff and mentors, Executive Director Suzanne Parker said.

“In a time when social distancing is becoming more and more important, we recognize the urgent need to maintain a sense of community, support, and love for our girls, who, naturally, will be feeling added anxiety and stress. And so our staff is being strong smart and bold, investigating new ways to deliver creative, safe, and engaging learning to girls,” Parker said.

“As we ramp up, girls and their families can tune in virtually,” she continued. “We are encouraging all students to follow and engage in learning activities offered on Facebook and other platforms. And we are adding learning activities to social media and seeking to add new opportunities for girls to connect with their peers and Girls Inc. facilitators. We want the girls to have the opportunity to stay connected and stay supported during what we all know can be an overwhelming time.

“Many local girls, most coming from already economically stretched households, need all the love and support that they deserve, along with a small sense of normalcy,” Parker concluded. “We are so thankful to our supportive Valley community.”

COVID-19 Daily News

BOSTON — The Massachusetts Bankers Assoc. (MBA) announced that banks throughout the Commonwealth will remain open while keeping their customers and employees safe. According to Gov. Charlie Baker’s order Monday to close most businesses, financial institutions such as banks are considered essential services and will not be subject to the closure.

“While we strongly encourage all Massachusetts residents to heed the governor’s stay-at-home advisory and use online or mobile banking, consumers will continue to have access to banking services during the mandatory non-essential business closure,” said Daniel Forte, MBA president and CEO. “The safest place for your money right now is in your local bank where it is insured up to $250,000 by the Federal Deposit Insurance Corporation. Many Massachusetts banks also have excess insurance to protect your funds.”

Consumers needing access to banking services should check with their institution, as many banks have closed branch lobbies, reduced hours, or shifted to drive-through only at some locations in an effort to protect their customers and employees. However, bank staff are available to serve customers and answer questions. In addition, access to funds through online and mobile banking, ATMs, and point-of-sale transactions remains available during this time.

COVID-19 Daily News

SPRINGFIELD — As one of the region’s largest providers of childcare and family-support services, Square One is continuing to provide essential services to support the children and families who rely on them.

“This is a very unsettling time for everyone,” said Joan Kagan, president and CEO. “But for families who rely on us, and other social-services agencies, to meet their basic needs, the stress and fear they are experiencing is heightened. It is critical that they know where to go to access what they need. Most importantly, we want to make sure they do not feel isolated.”

The large majority of Square One families come from situations involving poverty, homelessness, food insecurity, incarceration, substance abuse, domestic violence, or other significant issues, Kagan explained. 

Square One’s case workers and home visitors remain connected with the 1,500 families in its family-support programs virtually and over the phone on a regular basis. The agency is regularly providing families with resources and tools, such as food availability, homeschooling support, and emergency supplies of diapers and baby formula.

Programs such as support groups for parents in addiction recovery are being held virtually. The agency’s therapists and social workers are also holding virtual or phone appointments to support their continued social emotional health and well-being.

Square One’s preschool and school-age teachers are personally communicating with all 500 children and families in its learning programs, while the early learning centers and family childcare providers remain closed. They will be performing virtual story readings, fitness demonstrations, and other lessons that the organization will be sharing via social media.

For families who work in essential job functions, such as hospitals, grocery stores, and others, and who may be in need of emergency drop-in childcare services, childcare providers approved by the state Department of Early Education and Care (EEC) are available to provide emergency care for children. The list of providers can be found on the EEC website. Square One’s team is available to help families navigate that list and the rules surrounding these emergency services.

“We are grateful to everyone who has reached out to us to see how they can be supportive to the families we are serving,” Kagan said. “What we need most are cash donations, so that we can continue to provide our families with the programs and services they need right now. This is particularly important as some of our anticipated funding streams have been postponed or canceled altogether.”

To make a donation, visit www.startatsquareone.org or contact Kris Allard at [email protected] or by calling (508) 942-3147. Those in need of emergency support can call Square One’s emergency on-call number at (413) 478-5197.

COVID-19 Daily News

SPRINGFIELD — On March 16, Big Y World Class Markets donated $125,000 to three Massachusetts food banks and two in Connecticut in order to help them respond to the challenges they face in helping to feed others during these challenging times. The Food Bank of Western Massachusetts, the Greater Boston Food Bank, the Worcester County Food Bank, Foodshare, and the Connecticut Food Bank will each receive an immediate donation of $25,000. All Big Y stores also now have collection boxes to allow customers to make food donations for local pantries and shelters.

As part of its recent 10th annual Sack Hunger/Care to Share program, Big Y also provided more than $11.5 million in food to area food banks, which amounts to a total of 5.7 million meals to help those in need throughout the region. In addition to Sack Hunger, it donates healthy food to these food banks six days a week throughout the year. Two-thirds of those 5.7 million meals include donations of meat and fresh produce, while bakery, non-perishable grocery items, frozen food, and dairy products account for the rest. In fact, these almost-daily donations have become a routine part of Big Y’s operations. These food banks depend upon this steady flow of food to feed those in need.

Big Y also encourages support in any amount for area food banks right now. The Food Bank of Western Massachusetts estimates that every dollar donated will provide four meals for those in need. Visit foodbankwma.org for more information.

Additionally, Big Y donated $50,000 to the COVID-19 Response Fund hosted by the Community Foundation of Western Massachusetts. The fund will provide flexible resources to Pioneer Valley nonprofit organizations serving populations most impacted by the crisis, such as the elderly, those without stable housing, families needing food, and those with particular health vulnerabilities.

COVID-19 Daily News

HOLYOKE — As the outbreak of COVID-19 has escalated and caused unprecedented reactions such as school closings, cancelling professional sports, social distancing, and government-issued stay-at-home orders, many people understandably have growing concerns for the financial health of their organizations, people, and families.

Meyers Brothers Kalicka, P.C. (MBK) has assembled a toolbox of resources to help clients and the community during this unprecedented time. These include MBK operations, tax resources, financial resources, and business-planning resources. The firm will continue to keep this page (www.mbkcpa.com/covid-19-updates-and-toolkit) updated daily as new information and resources become available. 

COVID-19 Daily News

SPRINGIELD — As Western Mass. continues to mobilize in response to the COVID-19 crisis, MGM Springfield has brought together a group of local partners and stakeholders to help feed the men and women on the pandemic’s front lines.

“This is a close-knit community, and we wanted to find some simple ways to say ‘thank you’ to those friends, neighbors, and family members working tirelessly to serve and protect us during this challenging time,” said Chris Kelley, president of MGM Springfield.

In partnership with the Springfield Thunderbirds, Sheraton Hotel, Hilton Garden Inn, and Uno Pizzeria & Grill, MGM Springfield is leading an effort to prepare and deliver hot meals to healthcare workers and first responders across the city over the coming week. 

The food deliveries will begin today, March 24 at 8 p.m., when volunteers from MGM and the Thunderbirds drop off hundreds of cooked meals to emergency-room workers at Baystate Medical Center.

Subsequent deliveries will take place on Wednesday, March 25 at the headquarters of the Springfield Police Department, Springfield Fire Department, and American Medical Response. 

“The Thunderbirds are proud to partner with MGM Springfield, Sheraton, and Hilton Garden Inn to show our appreciation for these true hometown heroes,” said Paul Picknelly, managing partner of the Springfield Thunderbirds. “Perhaps now more than ever, our community must pull together to help each other through these uncertain times, and that starts with supporting those men and women on the front lines of this crisis.” 

These meal deliveries follow last week’s donation by MGM Springfield of 12,000 pounds of food to the Food Bank of Western Massachusetts and partner agencies like Open Pantry.

As the COVID-19 crisis continues to place unprecedented demand on the region’s public-health system, MGM Springfield will remain engaged with the local community to support those frontline workers, organizations, and residents most impacted, Kelley said.

COVID-19 Daily News

BOSTON — Gov. Charlie Baker issued an emergency order this morning requiring all businesses and organizations that do not provide “COVID-19 essential services” to close their physical workplaces and facilities to workers, customers, and the public from Tuesday, March 24 at noon until Tuesday, April 7 at noon. These businesses are encouraged to continue operations remotely.

The Baker-Polito administration issued a list of designated businesses and other organizations that provide essential services and workforces related to COVID-19 that may continue to operate brick-and-mortar facilities during this two-week time period. This list — based on federal guidance and amended to reflect the needs of Massachusetts’ unique economy — includes healthcare and public health; law enforcement, public safety, and first responders; food and agriculture; critical manufacturing; transportation; energy; water and wastewater; public works; communications and information technology; financial services; defense industry base; chemical manufacturing and hazardous materials; news media; and other designated community-based essential function and government operations. While these businesses are designated as essential, they are urged to follow social-distancing protocols for workers in accordance with guidance from the Department of Public Health. 

Businesses and organizations not on the list of essential services are encouraged to continue operations through remote means that do not require workers, customers, or the public to enter or appear at the brick-and-mortar premises closed by the order.

Restaurants, bars, and other establishments that sell food and beverage products to the public are encouraged to continue to offer food for takeout and by delivery if they follow the social-distancing protocols set forth in Department of Public Health guidance. On-premises consumption of food or drink is prohibited. 

Due to evolving spread of COVID-19 in Massachusetts, Baker has directed the Department of Public Health to issue a stay-at-home advisory outlining self-isolation and social-distancing protocols. Residents are advised to stay home and avoid unnecessary travel and other unnecessary activities during this two-week time period.  Residents over age 70 or with underlying health conditions, who are considered at high risk when exposed to COVID-19, should limit social interactions with other people as much as possible. 

The Baker-Polito administration does not believe Massachusetts residents can be confined to their homes and does not support home confinement for public-health reasons. However, the administration’s order limits gatherings to 10 people during the state of emergency, a reduction from the 25-person limit established in an earlier order. This includes community, civic, public, leisure, faith-based, and any other event or activity that brings together more than 10 people in any confined space. The order does not prohibit gatherings of more than 10 people in an outdoor space, like a park or athletic field.

COVID-19 Daily News

SPRINGFIELD — In these challenging times, United Way of Pioneer Valley is continuing its mission to connect nonprofits with its community of dedicated, hard-working volunteers. With the area’s college students returning home and many seniors opting to stay in their homes, the need for volunteers in Western Mass. has never been greater.

“Nothing matters more to us than the health and safety of our community,” the organization noted. “We are working diligently to ensure agencies are taking the appropriate and necessary precautions for volunteers’ well-being. These include heightened sanitation protocols, physical distancing, and modification of their operations to lower the risk to all involved. There will also be remote tasks available for those who wish to remain in their homes.”

People interested in volunteering or agencies in need of volunteers can contact Jennifer Kinsman, director of Community Impact, at (413) 693-0212.

Daily News

SPRINGFIELD — Springfield Technical Community College (STCC) has a hot new program. Starting this fall, the college will offer a new option in the Fire Protection and Safety Technology department: fire investigation transfer. Students who choose this option will study fire behavior, fire operations, prevention, investigations, and criminal law through courses in fire science and criminal justice.

“We’re thrilled to offer this option, which will prepare students to continue their education toward a bachelor’s degree in fire investigation, homeland security, or fire science, based on their desired area of interest,” said Julian “Skip” Tenczar, chair of the Fire Protection and Safety Technology department.

Fire investigators often work for local, state, and federal agencies, but also pursue opportunities in the private sector.

According to Tenczar, fire investigators need a sharp eye, dedicated commitment to discovering the truth, and professional integrity to follow their findings through the legal system.

“The Fire Investigation program at STCC can open doors to this exciting field where you can make a difference,” he said, adding that the program is offered in the evening only, which will give students who work more flexibility.

According to the U.S. Bureau of Labor Statistics, jobs for fire inspectors and investigators are expected to grow by 8% between 2018 and 2028. The median pay in 2018 was $60,200.

Students who successfully complete the two-year program will receive an associate of science degree in fire protection and safety technology.

“This new fire investigation transfer option is another wonderful example of how the college creates pathways for students who are seeking educational and career opportunities,” said Christopher Scott, dean of the School of Health and Patient Simulation. “If you have an interest in fire investigation, we believe STCC is a terrific place to get started.”

To learn more about the program and to apply for the fall, visit stcc.edu/explore/programs/fitr.as. Individuals with questions may contact Tenczar at [email protected] or call (413) 755-4596.

COVID-19 Daily News

AMHERST — The Amherst Area Chamber of Commerce and the Amherst Business Improvement District (BID) have launched the Amherst Area Tip Jar.

Many locals would regularly be patronizing their favorite restaurants, bars, salons, coffeehouses, and other businesses that have been ordered closed or have shifted to take-out only, depending on the type of business, due to the COVID-19 crisis and related health and safety restrictions.

The Tip Jar, first established in Pittsburgh, allows people to support local service industry staff and businesses. It allows them to send a ‘tip’ to their favorite business, which will share it with their staff — bartenders, servers, kitchen staff, stylists, aestheticians, mechanics, etc. The Amherst Area Tip Jar offers an option for these businesses and individuals to post their Venmo or PayPal information so that customers, family members, neighbors, and community members, near and far, can continue to support them using this open-source concept — a way to maximize social distancing while supporting these workers and small businesses.

“Like all of us, our concerned members have been forwarding ideas to help our small businesses, and this is the one that stuck,” says Claudia Pazmany, executive director of the Amherst Area Chamber of Commerce. “We saw organizations galvanizing to support our nonprofit members and some small-business solutions — not nearly enough — but we recognized a void here and felt this was a population that was vulnerable that needed to be provided for.”

Gabrielle Gould, executive director of the Amherst BID, added that “this virtual tip jar is for local people who work at our businesses. This is a way we might be able to help our businesses help their laid-off staff. It’s not the solution, but it is an idea that has been used in other communities to help connect people to the businesses they care about and support.”

Chamber and BID member Shalini Bahl Milne of Downtown Mindfulness expressed the essence of the Tip Jar by posting on Facebook, “not a complete solution, but every dollar and thought counts. It lets our businesses know that we care! I know that kindness is contagious.”

E-mail Claudia Pazmany, the chamber’s executive director, at [email protected] or Gould at [email protected] with any inquiries.

Coronavirus

The Power of Positive Thinking

By George O’Brien

On one hand, Pam Victor would seem like the perfect person to turn to for advice on how to stay positive and maintain morale during this time of extreme crisis — when everyone’s life and work has been seemingly turned on its ear and nothing seems safe anymore.

After all, she started Happier Valley Comedy with a simple mission — to bring laughter, joy, and ease to Western Massachusetts (and the world), and she uses improv to help others achieve any number of goals, including one she calls the ability to “disempower failure.”

But, on the other hand … the COVID-19 pandemic has dramatically impacted, or eliminated, every revenue stream at her disposal. Indeed, Happier Valley carried out its unique mission through classes in improvisation, comedy shows staged at the playhouse she and business partner Scott Braidman built in Hadley (and other venues), and through team visits to area companies and institutions — the so-called ‘Through Laughter’ program — during which those client companies would undertake interactive exercises designed to bolster everything from confidence levels to communication. Victor would also do a lot of motivational speaking in front of audiences large and small.

You can’t do any of that in the middle of a pandemic when people have been asked, and increasingly ordered, to socially distance themselves from one another. Or so Victor thought as the crisis unfolded and escalated over the past few weeks.

“We’re on pause, as we call it — no shows, no classes — and we were in the middle of a session of nine different classes with hundreds of students — and we’ve lost or at least postponed a great deal of our professional-development programs,” she explained. “So, basically, almost every revenue stream has dried up.”

But like so many other business owners and managers in these precarious times, Victor is, well, improvising (you knew that was coming) and finding ways to not only make some kind of living, but also stay upbeat, as difficult as that is.

She gave a ‘virtual’ keynote address for the recent Nerd Summit, the partners recently conducted their first virtual stand-up show, they’re looking into ways to teach improv online, and they’re finding ways to stay connected with clients and the rest of the world through ‘happiness tips’ on Instagram and a host of other initiatives.

“We’re trying to think creatively,” Victor said in a voice that conveyed that she and Braidman have no other option if they want to survive this pandemic. And she used that virtual keynote address as an example.

“At first, I was thinking, ‘oh my God, I do an interactive talk — of course I can’t do it virtually,’” she explained. “But that was just my first fearful thought, and then I … figured it out.”

“We’re on pause, as we call it — no shows, no classes — and we were in the middle of a session of nine different classes with hundreds of students — and we’ve lost or at least postponed a great deal of our professional-development programs. So, basically, almost every revenue stream has dried up.”

Elaborating, she said she changed the subject of her planned talk and instead discussed the need to improvise in these dire and uncertain times, and how improv can help with that assignment.

“I’m very grateful that I’m an improvisor,” she told BusinessWest. “Because it has been absolutely essential to just stay afloat.”

And while improvising, Victor has thoughts on how others can try to stay positive and maintain morale in their businesses in these uncertain times. And, as with most things in business, she says it starts at the top.

“Be mindful of your tone,” she advised managers. “You could be Eeyore [the Winnie-the-Pooh character] and be the voice of gloom and doom, or you can be a role model of positivity. We’re seeing a little of both from most people because we just don’t know what’s going to happen, but it’s far more helpful to be a voice of positivity and say, ‘we’re in this together, and we’re going to get through this together.’”

Elaborating, she said that, like a Little League coach or a parent, managers should be thinking about praising employees when they can and phrasing thoughts in a positive manner.

“Instead of ‘this is the worst thing that ever happened,’ they should look for a positive, more helpful refrain, like ‘we are going to become stronger as a group,’” she said. “And this becomes a mantra: ‘if we can get through this, we can get through anything,’ and ‘now I know I can count on this team because we’re getting through this together.’”

Beyond that, she said managers, and employees at all levels, for that matter, need to accept the situation and move forward. Many, she believes, haven’t yet been able to do that.

“So many of us are still stuck in ‘I wish things were different,’ or ‘I’m just so mad that this is the situation we’re in’ or fear, like I had, that I’m not going to have a company to go back to, or I’m not going to be able to pay people,” she explained. “What improv helps us with, and what I teach a lot, is how to quiet that critic and that internal voice of fear, because it’s unhelpful, and once we have that voice quieted down, we can focus on problem solving and innovative thinking, and all that important collaborative work that we need to do.”

When asked how one quiets that voice, she said she spent an hour explaining it all during her Nerd Summit keynote. Hitting the highlights, she said the most important thing for people to remember is that this voice — she named it the ‘evil mind meanie’ — is “a big fat liar” and needs to be quieted.

“This thought that I’m having, that my company is going to go out of business … I don’t know how this story is going to end. It’s just a belief, it’s just a fear at the moment,” she explained. “For me to go down the rabbit hole and follow that fear is not helpful or productive to solving the problem of how to keep my company afloat.

“When everything went down, my first reflexive thought was ‘this is it — everything we’ve worked so hard for is lost,’” she went on, recalling those hard days as steps put in place to limit the spread of the virus robbed the company of almost all its revenue streams. “And then, you remember that this is just a belief, and you don’t know how the story is going to turn out, and my job is to be of service to my community and move forward with positivity.”

Beyond all this, Victor recommends that companies, and individuals in general, find ways to stay connected. She suggests everything from Zoom happy hours (“booze optional, everyone pours their own drink”) and Netflix parties to companies sending food or treats to employees’ homes to show appreciation, and even virtual karaoke, something she heard one company was trying.

“You have to find opportunities for fun,” she said in conclusion, “because, when we laugh together, that stimulates a relaxation response and a connection response in humans. And we need that right now — we need to feel normal, even if it’s just for half an hour.”

Victor told BusinessWest that she recently bought a bottle of champagne and put it on ice. There it will stay until the crisis is over.

Needless to say, like everyone else in this region and this country, she’s really looking forward to that day when she can pop that cork. In the meantime, she’s going to go on improvising and finding ways to laugh.

And she suggests that everyone else do the same.

George O’Brien can be reached at [email protected]

Coronavirus

How to Survive in a Down Economy

By Nicholas LaPier, CPA

Businesses, and especially small businesses, are dealing with a situation that is in many ways unprecedented in both nature and scope: coping with the COVID-19 pandemic.

Indeed, this crisis has impacted almost every industry sector and each specific business, except for supermarkets and online-delivery specialists such as Amazon. No one really knows how long this crisis will last or what the economy will look like on the proverbial ‘other side’ of the pandemic.

Despite the unique aspects of this crisis and the depth of the disruption to the economy in general, there are basic rules, or guidelines, when it comes to business disaster planning, and they apply to the COVID-19 pandemic as well.

Here is a quick checklist of items that I use when talking with clients about this crisis — and any down-economy situation.

• For starters, if you don’t have a disaster-recovery plan, create one. If you do have one, take it out of the drawer and review it. Also, modify the plan over the next few months based on actual experience, and create one as you go by documenting decisions and results.

• Consult your most respected business advisors for advice. This list includes your CPA, bankers, and peers.

• Conserve business assets, both cash (cash flow is tantamount to survival in times of disaster) and investments (don’t sell underperforming investments unless necessary).

• Review current operating costs as compared to expected revenues. And if your costs far exceed the projected revenues, first determine how long the shortage is and how the short term can be funded. Options, and there are many, can include:

– Contribute additional owner capital;

– Access your currently available business line of credit;

– Utilize your existing cash reserves;

– Start reviewing all SBA and state lending programs in place now because of COVID-19. You may even want to start the application early — as of this writing, the initial Massachusetts emergency loan program has already been exhausted;

– Review your commercial insurance policies for business-interruption coverage and how to submit a claim;

– Take a reduced owner compensation. Not only will this help cash flow for the business, you will reap some payroll tax savings as a result;

– Assess where a reduction in workforce makes sense;

– Make a careful assessment before incurring new costs and expenses;

– Accelerate collection efforts on unpaid receivables;

– Enhance your selling efforts — increase your social media posts and other media outlets, while staying the course with advertising and marketing campaigns; and

– Consider closing for a short period to curtail as many costs as possible.

• While addressing the short term, business owners must be focused on how the long term can be funded as well. Options here include:

– Additional owner capital/resources;

– Longer-term reduction of owner compensation;

– Continued reduction of workforce;

– Identification of other cost-saving measures;

– Enhanced sales and collection efforts;

– Obtaining SBA, state, or traditional lending programs; and

– Additional loans from non-traditional sources, such as leasing companies and non-equity partners.

As noted earlier, the COVID-19 pandemic is in many ways unique when it comes to business disasters. It is unlike a natural disaster, a recession, or a terrorist attack like 9/11.

But it is like all those others in that it is a situation that requires careful planning — and execution of a plan.

Nicholas LaPier, CPA is president of West Springfield-based Nicholas LaPier PC CPA; (413) 732-0200; [email protected]

 

Coronavirus

As the impact of the COVID-19 pandemic deepens, we’re hearing more and more references to the past — and with good reason.

Part of it is an attempt to put this crisis in perspective, and for perspective, you have to look to the past and things to compare this to. That’s why we’re hearing and reading references to 2008 and 2009 — the Great Recession — as well as 9/11, 1987 (the great stock-market nosedive), and, increasingly, the Great Depression of the 1930s, especially as the estimates for unemployment come in; indeed, some of the latest projections are for 20% or more, numbers not seen since 1932.

But we’re also hearing references to World War II, for reasons that involve not so much perspective (although there’s some of that) as inspiration. We’re hearing and reading references to everything from the Manhattan Project (which produced the atomic bomb) to the arsenal of democracy, the phrase coined by Franklin Roosevelt to describe what the United States should — and did — become as the war became a global conflict.

These references and comparisons are essentially spot on. What this country needs right now is a response similar to the one perhaps last seen during World War II — and on all kinds of levels.

Like the arsenal of democracy. In very short order, the U.S. economy went from a struggling peacetime economy — yes, the Great Depression lasted, in most all respects, into the early ’40s — into a thriving wartime economy where manufacturers retooled and produced items needed for the war effort. Examples abound, but the best known is Ford shifting gears — literally and figuratively — and producing B-24 Liberator bombers instead of cars at its famous Willow Run plant (where ‘Rosie the Riveter’ worked). In fact, at peak production, it was rolling out a new bomber every hour.

As the COVID-19 crisis deepens, it’s clear that we need what amounts to a different kind of wartime production — the war against this virus. Just as Ford made bombers, Caterpillar made tanks, Packard manufactured aircraft engines, and Studebaker produced trucks during World War II, today’s manufacturers need to step up, retool, and make surgical masks, respirators, and other items desperately needed in hospitals across the country.

And some are already volunteering to do just that, including Ford, GM, and Tesla. Meanwhile, cruise lines have proposed converting some of their ships into hospital ships, perhaps to care for those who need care but do not have COVID-19, and hotel owners have suggested perhaps converting their facilities into hospitals during this crisis.

These are the kinds of things that happened during World War II, and they need to happen now.

Meanwhile, on the home front during that war, there was sacrifice and a willingness to pitch in and do what was necessary, with drives to collect everything from rubber to aluminum for the war effort. Not everyone was happy with the rationing of many products, but they coped.

Contrast those images with those of people hording toilet paper and partying on the beaches of Florida during spring break, and it’s easy to see that the current generations can learn a lot from the Greatest Generation.

But there are many, many signs of generosity and caring being seen today — everything from MGM Springfield and other venues donating food items to food pantries to the Community Foundation’s creation of the COVID-19 Response Fund for the Pioneer Valley, to NBA players donating hundreds of thousands of dollars to help arena workers who are now among the unemployed.

To get through this, we’re going to need a lot more stepping up, sacrificing, and using all our talents and imagination to help in this new war effort.

For inspiration, all we have to do is turn the clock back 75 years.

Coronavirus

By Andrew Morehouse

We’ve all been to the supermarkets. Households are stocking up on food in response to coronavirus (COVID-19). But let’s not forget there are tens of thousands of individuals across Western Mass. who can’t even get to a supermarket — elders, people with disabilities, and households who must rely on unreliable public transportation. Others can, but they can’t even afford to buy enough food to feed their families, much less stock up for two weeks’ worth as suggested by public officials.

To make matters worse, many of these households have children whose schools are now closed and are not providing essential school breakfasts and lunches that so many families rely on to feed their children day in and day out. Some but not all schools are preparing meals for children to pick up at schools or at ‘summer’ meal sites (check out www.meals4kids.org/summer).

The Food Bank of Western Massachusetts and its network of 174 local feeding partners across all four counties — Berkshire, Franklin, Hampshire, and Hampden — continue to operate as we do year in and year out, providing healthy food to the most vulnerable in our communities. We are all establishing measures to prevent transmission of coronavirus, such as social distancing, hand washing, and wearing protective gloves to ensure that our visitors can receive healthy food safely.

Many food pantries are now pre-packaging food to hand out, often outdoors, in order to minimize contact. Most, if not all, of the meal sites are now making meals to go, which patrons can pick up and take with them. If you are in need of food assistance, visit our website, www.foodbankwma.org/get-help, for a listing of all local feeding sites, and be sure to call prior to visiting to make sure they are open.

We’ve instituted similar safety measures at our biweekly and monthly Mobile Food Bank.
Twenty-one of the 26 sites continue to operate in ‘food deserts’ where access to healthy food is nonexistent. We’ve instituted similar safety measures at senior centers where volunteers distribute bags of groceries to thousands of elders monthly at our 51 brown-bag sites. Many remain open, and we are also working with those that have closed to seek permission to continue to distribute food in their parking lots.

Right now, we have enough food to distribute through our vast regional emergency food network. This is likely to change as the coronavirus persists. You can help by donating — every dollar you give provides four meals. We also have enough volunteers, but this is also likely to change. Please visit www.foodbankwma.org/volunteer for updates.

In addition to distributing food, we are working with our partners across the Commonwealth and nationally to advocate for public food assistance. The Supplemental Nutrition Assistance Program (SNAP) continues to have the greatest impact in nourishing those who receive this federal benefit. Most SNAP recipients are children, elders, people with disabilities, and individuals working part-time and on minimum-wage incomes. SNAP provides nine meals for every meal provided by food banks. And SNAP is proven to be the single most powerful economic stimulus. This is no time to be cutting SNAP benefits; in fact, we should be increasing them.

Now is the time for all of us to band together as a community to ensure the health and food security of everyone.

Andrew Morehouse is executive director of the Food Bank of Western Massachusetts Inc. in Hatfield.

Coronavirus

Don’t Lose Touch

By Meghan Rothschild

The last two weeks have been an unprecedented storm of chaos for anyone managing a business, small or large. Effectively communicating changes in event plans, services, and fundraising strategies is no small feat and requires consistency and strategy. Staying in touch with your clients and customers has never been more challenging, yet more important.

We at Chikmedia have been navigating these communications challenges not only for clients, but for ourselves as well. Remaining calm, proofreading before you click ‘post,’ and applying a strategy are your best bets. We’ve drafted some go-to tips and tricks for ensuring your business looks polished and communicative during this time.

Identify your primary team/spokesperson during this time. As is true with any crisis, you must put together your decision-making team. Your primary spokesperson should not be the president or business owner, as you need a buffer for filtering information between the key decision maker and your primary audiences.

Outline and implement compliance strategies. Explain what you are doing to comply with CDC recommendations, such as, social distancing, hand washing, hand sanitizing, and encouraging staff to work remotely.

Write your plan down. Make sure you have committed to compliance policies that work for you and your business. Don’t say you’re offering hand sanitizer if you don’t have it in house yet.

Ensure your entire team is up to date. Your staff should be well-versed in what the plan is moving forward. Arm them with the copy points they need to communicate effectively to the public, your customers, and other important constituents. 

Make a public statement. If you haven’t done this already, you should, immediately. Even if you are not currently operating or client facing, you must acknowledge what is happening in the world; otherwise, you appear reckless and out of touch. Include information on how it will impact your customers and your business.

Use all of your channels when communicating. Use e-news, social media, signage, your website — whatever you currently use to communicate to clients.

Continue to post. Even when you do not have an update, you must continue to acknowledge and keep your customers informed. They will want to hear from you regularly.

Navigate the official updates from the CDC. Make sure everything you post has been confirmed by two sources and is factual. Do not share content that is not confirmed, not vetted, or from unreliable sources.

Continue to produce regular content. Don’t make it all about COVID-19. Do not stop posting or let your social channels go dormant, as algorithms will penalize you. It may feel awkward to post regular content, but it’s important to maintain some consistent messaging and normalcy on behalf of the business.

Start developing your post-virus plan now. How are you going to get people back through the door when this is all over? Will it be through an event or a major sale? What about a big contest or giveaway? Be thinking about how you will re-engage your audience when the competition will be at its highest. Do not wait: have the plan prepared and ready to go for when the world begins to spin again.

Should you have questions or need assistance, don’t hesitate to shoot us a note at [email protected]. You can also visit our website, www.chikmedia.us, for more information.

Meghan Rothschild is president of Chikmedia.

Daily News

CHICOPEE — Elms College announced the appointment of three directors to its staff: Michael Crawford, director of Diversity and Inclusion; Andrea Holden, director of Alumni Relations; and Pablo Madera, director of Public Safety.

As director of Diversity and Inclusion, Crawford is committed to the holistic development of students within and beyond the classroom via empowerment, education, support, and advocacy. He has experience in diversity programming and academic support in higher education at Haverford College in Pennsylvania, the University of Connecticut, nonprofit organizations, and as an independent consultant. Most recently, he was a research associate in a culture and mental-health-disparities lab at the University of Connecticut. He also has extensive experience with various social-justice and college-preparation initiatives for vulnerable populations, first-generation and low-income students, and diverse populations. He holds a bachelor’s degree in philosophy from Haverford College and a bachelor’s degree in biological sciences from the University of Connecticut. He also earned a certificate in college instruction and a master’s degree in adult learning from the Neag School of Education at the University of Connecticut.

As director of Alumni Relations, Holden develops initiatives that increase alumni engagement and also advance the goals of the college. She has more than 20 years of experience in higher education, serving in a variety of roles within student affairs, including campus programs, campus-center management, new-student programs, leadership, and residential life. Most recently, she was a student-engagement specialist for the dean of students at the Community College of Rhode Island in Warwick, R.I., and the director of Student Activities, Involvement and Leadership at Wheaton College in Norton. She holds a bachelor’s degree in urban studies from Worcester State College and a master’s degree in marketing from Webster University.

As director of Public Safety, Madera manages the safety measures for the entire campus, as well as the administration of safety policies and protocols. He is a 37-year veteran of the Ludlow Police Department, where he progressed from patrolman to sergeant to lieutenant and, for the past seven years, served as the department’s chief of Police. He served as an adjunct professor of criminal justice at Western New England University (WNEU) for 23 years and also spent time consulting on multicultural-awareness issues and policing. He earned his bachelor’s degree in criminal justice from Westfield State University and his master’s degree in criminal justice administration from WNEU. In addition, he graduated from the FBI National Academy in Quantico, Va.

Daily News

SPRINGFIELD — Western New England University (WNEU) General Counsel Cheryl Smith was honored at the 15th annual “Leaders in the Law” event presented by Massachusetts Lawyers Weekly. The event was held on March 5 at the Renaissance Boston Waterfront Hotel.

Smith was chosen from a field of nominees across the Commonwealth for the 2020 In-House Leader Award. Massachusetts Lawyers Weekly Leader Awards recognize general counsel and staff attorneys who are nominated by their colleagues, clients, and other legal professionals for being leaders in the community and forward thinkers.

For the past two decades, Smith had managed all litigation commenced against WNEU. She also supervised the legal and contractual aspects of a complex new ERP for the university. Additionally, for the past two years, she has served as the Title IX coordinator.

“Attorney Smith practices a special kind of leadership,” said Anthony Caprio, Western New England University president. “Her actions exemplify the noble traditions of the legal profession that are recognized and honored through this In-House Leaders in the Law award. I am thrilled to see her receive this recognition. Cheryl stands tall and always demonstrates that she can best lead folks through the issues at hand, however emotional or complex they may be.”

Smith began her academic career at Wellesley College and concluded at Western New England School of Law in 1983. At WNEU, she is a senior lecturer for “Human Resource Management,” “Legal Aspects of Human Resources,” “Business Law,” and “Business Communication.”

COVID-19 Daily News

BELCHERTOWN — The founder of the New England Veterans Chamber of Commerce (NEVCC), which serves businesses owned by veterans, active military, the National Guard, the U.S. Reserves, and their family members throughout New England, wants to hear from its constituents.

As the COVID-19 sweeps across the country, temporarily shuttering businesses and devastating the economy, the founder of NEVCC wants to hear from military-involved business owners in hopes the nonprofit may be able to offer an assist.

“We understand we are in a time where there are unknowns, and we have a lot to figure out,” said NEVCC Executive Director Lisa Ducharme, who created the organization a year ago to connect the 140,000 military-owned businesses in New England to one another. “We want to be able to help military and veteran businesses in Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, and Vermont. We have many resources. I don’t know that we can help everyone, but we have resources, and we would like to see how we can work together to manage problems.”

Ducharme can be reached at [email protected].

A retired U.S. Air Force veteran, Ducharme created NEVCC under the umbrella of the U.S. Veterans Chamber of Commerce, which assists military-involved business owners with advertising, advocacy, and networking. NEVCC offers the same services.

Ducharme is the daughter of a retired Air Force Vietnam veteran, a retired Air Force veteran herself, and the mother of a retired Army veteran. She holds a bachelor’s degree in hospitality and tourism management with a concentration on event planning from UMass Amherst, a master’s degree in public administration from Westfield State University, and several certifications. She now serves as the veteran and military service coordinator at Westfield State University.

To learn more about NEVCC or its member businesses, visit www.nevcc.org.

Daily News

SPRINGFIELD — Junior Achievement of Western Massachusetts (JAWM) announced that Nicole Fregeau has joined the organization as program manager.

“We’re thrilled to have Nicole on our team,” said Jennifer Connolly, president of JAWM. “She brings skills, experience, and new ideas inspired by her intensive, hands-on work in the educational field. She’s a terrific asset to Junior Achievement and to the students we reach every day.”

In her new role, Fregeau builds program expansion through strategic planning and presentations designed to recruit and renew commitments of teachers, schools, local businesses, and volunteers. To increase public awareness of JAWM programs, she creates departmental plans and develops and executes volunteer orientation programs. She coordinates the Business and Entrepreneurial Exploration (BEE) summer program as well.

Prior to joining JAWM, Fregeau spent a year in Thailand teaching students at various levels to speak, read, and write in English. In addition, she screened candidates for open positions and consulted with potential students during the enrollment process, edited curriculum, and participated in school programs like English Camp and Scout Camp. As an established Junior Achievement volunteer in the U.S., Fregeau also taught JA’s “More than Money” program to sixth-grade students in Thailand.

Fregeau is a graduate of Elms College with a bachelor’s degree in business management. She participated in Elms College campus ministry service trips to Nicaragua, where she worked on clean-water and education projects.

Coronavirus

Offering a Lifeline

It’s called Prime the Pump — an appropriate name, at a time when the pump is threatening to run dry for area restaurants.

A statewide shutdown of restaurants and bars has proprietors worried about the future, with many building short-term strategies around takeout and delivery, gift cards, and other features (see story here). But local government is doing its part, too.

“In conjunction and on top of federal and state loan assistance programs, the city will immediately move to offer $222,679 in grants, up to a maximum of $15,000 for qualified restaurants,” Springfield Mayor Domenic Sarno said this week in announcing the initiative. “As my administration continues to review any and all options to assist our residents and business community during these challenging times, I have asked my chief Development officer, Tim Sheehan, to see what we could do immediately to ‘prime the pump’ to start to spur a shot-in-the-arm relief and recovery initial assistance program for our restaurants and their employees.”

Added Sheehan, “while the small-business support being advanced by the federal and state government is beneficial, it is clear to me that more creative and flexible financial lifelines need to be established for the small businesses, especially restaurants which have disproportionately felt the economic impact resulting from the coronavirus mitigation measures designed to protect us all.”

For more information and details on how to apply, contact Sheehan at (413) 787-6024 or [email protected].

Read on for other financial resources available for small businesses, nonprofits, and individuals impacted by the COVID-19 crisis.

• The U.S. Small Business Administration (SBA) will offer low-interest federal Economic Injury Disaster Loans for working capital to Massachusetts small businesses suffering substantial economic injury as a result of COVID-19.

Small businesses, private nonprofit organizations of any size, small agricultural cooperatives, and small aquaculture enterprises that have been financially impacted as a direct result of COVID-19 since Jan. 31 may qualify for loans up to $2 million to help meet financial obligations and operating expenses which could have been met had the disaster not occurred. Eligibility for Economic Injury Disaster Loans is based on the financial impact of the coronavirus. The interest rate is 3.75% for small businesses and 2.75% for private nonprofit organizations.

Applicants may apply online, receive additional disaster-assistance information, and download applications at disasterloan.sba.gov/ela. Applicants may also call SBA’s Customer Service Center at (800) 659-2955 or e-mail [email protected] for more information on SBA disaster assistance. Individuals who are deaf or hard of hearing may call (800) 877-8339. The deadline to apply is Dec. 18.

• This week, the Baker-Polito administration also announced economic support for small businesses with a $10 million loan fund to provide financial relief to those that have been affected by COVID-19. The Small Business Recovery Loan Fund will provide emergency capital up to $75,000 to Massachusetts-based businesses impacted by COVID-19 with under 50 full- and part-time employees, including nonprofits. Loans are immediately available to eligible businesses with no payments due for the first 6 months. Massachusetts Growth Capital Corp. has capitalized the fund and will administer it.

To apply, complete the application found at empoweringsmallbusiness.org. Completed applications can be e-mailed to [email protected] with the subject line “2020 Small Business Recovery Loan Fund.”

• Meanwhile, Common Capital offers a Fast Track Loan Program to address the needs of local businesses that need quick access to capital. Loan proceeds may be used for most legitimate business purposes, including purchasing inventory or equipment, and for working capital. The program offers a loan decision in two to three business days for loan requests up to $50,000, with funding typically within a week after approval. It is a credit-score-based program for businesses in operation at least one year. Those approved will be eligible for no-cost business assistance from Common Capital staff and consultants.

Applicants seeking funding from the program to help mitigate the effects of the COVID-19 pandemic will need to answer the following questions: What steps have you taken or are you planning to take to address the financial health of your business in response to the COVID-19 pandemic? Please be specific. What is the typical cash-flow cycle for your business? How are your revenues affected by external factors, such as seasons, weather events, or the school calendar, among others? How much revenue did your business have month by month in 2019?

For more information about Common Capital and its loan programs, contact Kim Gaughan, loan fund manager, at (413) 233-1684 or [email protected].

• State and federal government entities are also looking at tax-relief efforts. At the state level, Massachusetts will postpone the collection of taxes to provide relief to the state’s restaurant and hospitality sectors by delaying the collection of sales tax, meals tax, and room-occupancy taxes. Taxes that are due in March, April and May will instead be collected on June 20 for businesses that paid less than $150,000 in sales and meal taxes or less than $150,000 in room-occupancy taxes in the year ending Feb. 29. The state will also waive all penalties and interest. Gov. Charlie Baker said the state Department of Revenue would finalize emergency regulations to establish the tax relief measures before week’s end.

In addition, U.S. Treasury Secretary Steven Mnuchin announced that individuals and corporations can delay their federal tax payments for 90 days due to the coronavirus pandemic. Individuals can defer up to $1 million in payments for 90 days from the April 15 deadline. Corporations can defer up to $10 million in payments for 90 days. During that time, the IRS will not charge interest or penalties. Mnuchin’s announcement did not delay the April 15 filing deadline.

The IRS has established a special webpage (www.irs.gov/coronavirus) focused on steps to help taxpayers, businesses, and others affected by the coronavirus. This page will be updated as new information is available.

• Nonprofits are being squeezed by the current crisis as well. In response, the Community Foundation of Western Massachusetts (CFWM) established the COVID-19 Response Fund for the Pioneer Valley with a lead gift of $1 million from MassMutual and a $500,000 contribution from CFWM. Big Y, Easthampton Savings Bank, Greenfield Cooperative Bank/Northampton Cooperative Bank, and PeoplesBank have also committed to contributing. Other area businesses and philanthropic organizations are being encouraged to contribute to the fund, as is the general public.

The fund will provide flexible resources to Pioneer Valley nonprofit organizations serving populations most impacted by the crisis, such as the elderly, those without stable housing, families needing food, and those with particular health vulnerabilities. Funds initially will be given to existing community-based organizations who currently serve vulnerable populations and who are best able to identify those requiring crisis services.

Those interested in making a gift to the fund should visit communityfoundation.org/coronavirus-donations or contact the Community Foundation at [email protected].

• Meanwhile, Berkshire United Way and Berkshire Taconic Community Foundation have established the COVID-19 Emergency Response Fund for Berkshire County to rapidly deploy resources to community-based organizations as they respond to the impact of the coronavirus in Berkshire County. They have already committed more than $600,000 for these efforts through a coalition of philanthropic organizations, businesses partners, and generous individuals.

Early partners and funders include Adams Community Bank, Berkshire Agricultural Ventures, Berkshire Bank Foundation, Donald C. McGraw Foundation/Blackrock Foundation Fund, Feigenbaum Foundation, Greylock Federal Credit Union, Joseph H. and Carol F. Reich Fund of Berkshire Taconic Community Foundation, Josephine and Louise Crane Foundation, Mill Town, Northern Berkshire United Way, Unistress, Williams College, and Williamstown Community Chest. The partners encourage other institutions, companies, and funders to contribute to the fund.

Donations to the COVID-19 Emergency Response Fund can be made at berkshireunitedway.org/donate. Nonprofits can request funds through a simple, rolling application process that can be found at berkshireunitedway.org.

• Finally, to help individuals in need, the United Way of Pioneer Valley established the COVID-19 Recovery and Relief Fund to provide aid and resources to those affected by the current public-health emergency. As the pandemic unfolds and schools, events, and workplaces close, hourly, low-wage workers and many others will experience unprecedented financial hardship. In Massachusetts, two in five workers lack sufficient savings to withstand a sudden loss in wages.

Funds collected for this emergency relief fund will help families and individuals impacted by the pandemic to meet their basic, childcare, housing and financial needs. This fund will also help to continue United Way programs such as Thrive and especially Mass2-1-1, a free referral hotline providing access to services such as emergency assistance and real-time COVID-19 information. Individuals can dial 211, United Way’s 24/7 information and referral hotline, from any Massachusetts number to get information related to the virus.

Visit www.uwpv.org and follow the link to ‘COVID-19 Relief’ for more information.

Coronavirus Features

Lessons Learned from Experience

By Nancy Urbschat

Nancy Urbschat in her home office.

Nancy Urbschat in her home office.

Many of you are experiencing work at home for the first time, and without the luxury of months of planning like those at our marking firm, TSM Design, did when we decided to go virtual on Jan. 1, 2019.

We are now in the midst of a global pandemic, and socially distancing people is the only way to flatten the COVID-19 curve. (Now that’s a sentence I would not have imagined writing, let alone living through. But here we are.)

These are challenging times for everyone. Our concept of normalcy is changing daily. We barely have time to catch our breath before there are new rules of engagement. Businesses have gone from limiting the size of meetings to prohibiting travel and work-at-home orders.

During TSM Design’s morning Zoom on March 16, we started the meeting discussing the impact the virus was having on our lives. Our conversation then turned to all of you who are just starting to work at home. We wondered if we could be helpful sharing what we’ve learned during these past 15 months.

Your Office

• Create a designated workspace in your home. The kitchen or dining-room table is not ideal.

• If possible, position your desk by a window. Then don’t forget to open the shades.

• While you’re working with no one else around, you have the luxury of cranking up the volume on your favorite tunes. No earbuds necessary!

• Don’t assume that your reputation for a messy desk is suddenly going to change now that you’re home.

Virtual Meetings and Conference Calls

• Be mindful of your meeting attendees’ view inside your office.

• If your video is on and no one can see you, uncover your camera. (This has happened on more than one occasion.)

• If you have a barky dog, leave your audio on mute until it’s your turn to speak.

• Project a professional image — at least from the waist up.

• Try never to schedule a virtual presentation with multiple attendees gathered around one computer screen. It’s deadly when you can’t see audience reaction.

• If you have a camera, please turn it on. Keep the playing field level. If you can see me, I ought to be able to see you.

• Provide tutorials for people who are new to videoconferencing platforms.

• Assume the role of facilitator. Pose questions, talk less, listen more.

Productivity

• Take a brisk walk before you start your workday.

• Maintain a regular morning meeting with your team. We try to Zoom every day at 8:30 a.m.

• Try to get your most challenging work done early in the day.

• Save your work frequently — especially if you have a cat that likes to walk across your keyboard.

• Keep a running to-do list. Go ahead and celebrate what got crossed off at the end of every day.

• Don’t sit for hours on end. Get up. Do a few stretches. Walk around the block.

• Don’t eat at your desk. Go to your kitchen and make lunch. Savor it. Then go back to work.

• Give yourself permission to give in to small distractions. If there is a pile of dishes in the sink that’s bothering you, do the dishes. Then go back to work.

Your Mental Health

• Get a good night’s sleep, with plenty of deep sleep and REM. It might be a good time to buy a Fitbit or other device to track your sleep and your heart rate.

• Eat healthy, and stay hydrated.

• Use your newfound virtual-meeting tools to stay in touch with family and friends.

• Schedule a Zoom dinner party.

• Take care of one another.

• Be kind to everyone.

Some Final Thoughts

After a while, the novelty of working from home may wear off. If and when that happens, we hope you’ll remember all of the service-industry workers who have to show up to work in order to get paid. And remember the healthcare workers who are on the front lines, doing battle against the virus, who continue to be in harm’s way without adequate masks and other critical protection.

No one knows how long social distancing will be required or whether more dramatic actions will be necessary. We find ourselves wondering whether people are taking this pandemic seriously and doing what’s necessary to avoid a bona fide human catastrophe. Recent photos from Fort Lauderdale beaches were mind-boggling. Yet, in that same social-media stream, there were posts about acts of courage and heroism.

This is a defining moment for us. Will future generations take pride in how we were able to make sacrifices, pull together, and care for each other?

Your Homework Assignment

So, first-time work-at-homers, get yourself set up, settle in, and shoot me an e-mail about how it’s going.

Nancy Urbschat is president of TSM Design; [email protected]

Coronavirus

We’re in This Together

From the Better Business Bureau

We don’t know how long COVID-19 crisis, with its shutdowns and social distancing, will last, but small businesses certainly need your support to make it through these uncertain times.

This crisis is affecting all types of small business. This includes places you use every day, such as your local coffee shop or favorite lunch place, but also businesses that might not immediately come to mind. The closures and cancellations hurt services like home-improvement contractors, daycare providers, dry cleaners, and car mechanics, as well as healthcare businesses, such as your dentist or chiropractor. Even business-to-business fields, such as the graphic designer who designs your office’s brochures or the accounting firm who does the books, are feeling the impact.   

By closing their doors temporarily, small businesses are helping to keep their customers and employees healthy. But the loss of income makes it tough to cover ongoing expenses like rent and salaries. These tips help ensure your favorite businesses have the cash they need to make it through these lean times.  

Here are the Better Business Bureau’s practical tips on how everyone can support small businesses — with or without spending money.

• Buy a gift card for later. Many small businesses that have had to close are offering gift certificates at discounted rates for when they open back up. Look on their websites and social accounts.

• Skip the refund and take a rain check. If you paid in advance for an event, such as theater or concert tickets, a class, or a service, consider taking a credit for the future instead of asking for a refund. These businesses will appreciate not needing to issue so many refunds right now.

• Commit to future work. While right now may not be the best time to start that home-renovation project, your contractor will appreciate you committing to future projects when business opens back up. The same goes for any future event or project.

• Shop (locally) online. Local shops and vendors may have closed their physical doors, but many still run online shops. Look for them on social media or check the their website for links to their online marketplace.

• Look for virtual classes. People who work in training or professional development — this can be anyone from your personal trainer to the person teaching your office’s public-speaking workshop — are finding creative ways to move their instruction online. Even though your local gym is closed, your favorite yoga teacher may be hosting a live class online. The same goes for people who offer professional trainings. Now may be a good time to brush up on your skills through an online course.

• Get takeout or delivery. Many restaurants and breweries are now offering takeout even as they close their dining rooms. Support these local institutions by getting your food or drinks to go and enjoying them at home.

Not everyone has the financial resources to pay in advance. So, if your own wallet is feeling the pinch, here are some free ways to support small businesses.

• Write an online review. This is a good time to finally get around to reviewing your favorite local business. These five-star reviews help companies rank well in search engines and on other listing services. This is an easy, free way to show your favorite small businesses that you support them.

• Like and share on social media. Help your favorite business reach a broader audience by liking and sharing their information on social media. This will help them reach future customers and gain more exposure.

• Tell your favorite businesses that you appreciate their work. These are tough times. Keep morale up by reaching out to the businesses in your community and letting them know that you appreciate their hard work.

Coronavirus

‘Getting to the other side.’

That’s the mantra you’re hearing now. Or one of them, anyway. That and ‘flatten the curve.’

Business owners and managers across the region and across the country are talking about the ‘other side,’ that magical place when and where we can talk about the COVID-19 pandemic in the past tense.

It seems a long way away, and it probably is. It could be a few months. It could be several months. It could be 18 months, according to some sources. We have to hope it’s not that last number.

Whenever it is, the assignment is to get there, and it’s already becoming painfully evident that some won’t.

Those that will get there will have to call upon every bit of imagination, persistence, and resourcefulness they possess, because, as we’re already seeing with the restaurant sector and other aspects of the hospitality industry, the challenge is already significant and will only get worse with time.

Indeed, it was just a few weeks ago that people were talking about rescuing the White Hut in West Springfield. Now, the talk is of how to rescue not only every restaurant in the 413, but businesses in virtually every sector.

In this battle, resilience and resourcefulness will be the key attributes, and we can already look to the restaurant industry for some inspiration in those regards. Indeed, while most all of those businesses have had to lay off people, many are winding ways to keep people employed as long as possible while also looking for whatever revenue sources they can, including delivery, takeout, and even bringing the restaurant experience into one’s home — a concept still in the formative stages.

Meanwhile, restaurant owners are already exploring every form of relief possible, including state and federal assistance, SBA loans, and more — something many businesses will have to do. And they are collaborating on an effort called Strength in Numbers, which encourages area residents to support their favorite eateries by buying gift certificates now for use later, with a 20% incentive.

And we can also look to that sector for inspiration in other ways — everything from how area residents are, in fact, supporting those businesses, to their positive outlook at a time when their world has literally been turned upside down.

Indeed, we like what Peter Rosskothen has to say about all this. Perhaps no business owner in the region has been hit harder. His multi-faceted stable of businesses is grounded in hospitality, especially banquets, gatherings, and fine dining. At the moment, he can’t host a wedding, a meeting of the Holyoke Rotary Club, or BusinessWest’s Difference Makers banquet (yes, that was scheduled for tonight — March 19 — at the Log Cabin, but has been moved to Sept. 10).

Still, he’s finding ways to stay positive.

“The best we can do is utilize our smartness and fight through this as much as we can,” he told BusinessWest. “We’re a very resilient country; we’ll come out of this, and something good will come out of this — I’m convinced of that. We might be struggling a little bit, but something good will come out of this.”

We agree. Such optimism, by itself, isn’t going to get us to the other side, when we can finally, thankfully, look back on all this. But it certainly helps.

Coronavirus

Survival Mode

As the outbreak of COVID-19 has escalated and caused unprecedented reactions such as closing schools for weeks, cancelling professional sports, limiting restaurants and bars to takeout only, and social distancing and prohibiting the gathering of groups of more than 25 people, business leaders have growing concerns for the financial health of their organizations, people, and customers.

COVID-19 presents an exceptional level of uncertainty, making it difficult to implement any single contingency plan. However, crisis management can be made easier with preparation and by staying current on resources that are available. To that end, Meyers Brothers Kalicka, P.C. offers the following tips and best practices for financially surviving this pandemic.

• Evaluate telecommuting options. Begin by first evaluating your organization’s daily operations. How many of your employees can effectively perform their jobs while working from home? How many essential personnel must be present in order to perform their responsibilities? What will your policy be for employees in each category? Do you have the proper technology and security to even offer a work-from-home option?

Once you have decided who can telecommute and who will simply not have that option, it is important to communicate your policy clearly. What steps should employees without a telecommuting option follow if they need time off?

For employees that do not typically work from home, it can be beneficial to share best practices and expectations, such as to work during normal business hours; be available via phone, e-mail, and company messenger during normal business hours; attend a daily virtual check-in with managers to discuss progress, outstanding tasks, etc.; set up call forwarding for your business line; and maintain access to necessary equipment and materials to perform the job.

• Communicate clearly with your employees and customers. As your business braces for untreaded waters, it is vital that you communicate clearly and in a timely manner to both your customers and employees. Don’t allow misinformation or confusion to spread faster than the virus. Your employees, clients, customers, and stakeholders will be looking to you for reassurance and up-to-date information.

Customers, clients, and stakeholders want to know: will deadlines be affected? Have your in-person policies been temporarily changed? Will you be offering a virtual service in the interim? Let them know that you are actively monitoring the situation and how you are making temporary adjustments to your business so that they know what to expect. This can also mitigate fears and concerns that your customers may be feeling. Communicate these and other relevant information via e-mail, phone, social media, and/or any other normal communication channels.

Your employees want to know: in addition to any telecommuting options that may be temporarily available, what is being done to protect their health and safety? Have you increased cleaning around your place of business? Have you taken any action to limit exposure for employees? Have you encouraged any at-risk or sick employees to stay home? Have you cancelled in-person meetings or business travel to limit exposure? Again, a large part of crisis management is dispelling fear; therefore, a well-thought-out and communicated plan will go a long way for your business.

• Assess your inventory. Whether you are talking about actual inventory that you sell or supplies that your business needs to operate, do you have a clear idea of how this is affected by the virus? Who are your suppliers? Will they be able to replenish your stock, or are they potentially unable to do so because of isolation? Do you have a secondary option for suppliers, or will you have to cease selling certain products or services until these products become available? If so, will you take back orders?

On the contrary, could you end up with a surplus of inventory? For example, did you order perishable supplies that could potentially expire? Are there creative solutions you can take here, such as freezing products? Saving products for a future event or for when you re-open? Increasing the marketing for take-out? Or perhaps even donating products which would become a writeoff and have a positive public-relations benefit? How will you communicate these supply-chain issues to your organization and customers

• Identify scenarios, points of failure, and other risks. Currently, businesses are scrambling to get off defense. In order to get back on the offense, you need to have a good playbook with a variety of plays for any given situation. What are your worst- and best-case scenarios? What is the game plan for the short term and the long term? How would a longer impact affect your business? Will your business see a rise in demand or suffer loss of business — and how will you cope? Do you have the right teams in place to perform critical duties as needed? Do they have the right skills, equipment, technology, and security to perform those duties if they need to work from home for a period? How would staggered shifts affect your business? Are there critical duties that must be performed on site for your organization to function? What adjustments will you make if those duties cannot be performed?

As with any crisis, most plans will need to be adjusted day by day as new information becomes available. If you have planned for a variety of scenarios, then the adjustments will be more manageable. In some cases, it may even be the key to a company’s survival. It is simply critical that businesses and organizations remain proactive, informed, and agile.

• Finally, stay informed about resources for your business and employees. Here are a few financial-assistance and business-planning resources that may be useful to you:

The SBA to Provide Disaster Assistance Loans to Small Businesses affected by COVID-19

Baker-Polito Administration Announces $10 Million Small Business Recovery Loan

U.S. Chamber: 5 Resources to Help your Small Business Survive the Coronavirus

IRS Tax Relief

Treasury Secretary Announces 90-day Delay in Tax Payments

CDC Business Planning Checklist for a Pandemic

CDC Pandemic Preparedness for U.S. Businesses with Overseas Operations

CDC Interim Guidance for Businesses and Employers

COVID-19 Daily News

FRAMINGHAM — The Baker-Polito administration announced that the U.S. Small Business Administration (SBA) will offer low-interest federal disaster loans for working capital to Massachusetts small businesses suffering substantial economic injury as a result of coronavirus (COVID-19). The disaster declaration makes SBA assistance available following a request received from Gov. Charlie Baker on March 17.

The disaster declaration makes SBA assistance available in the entire state of Massachusetts and the contiguous counties in neighboring states.

Small businesses, private nonprofit organizations of any size, small agricultural cooperatives, and small aquaculture enterprises that have been financially impacted as a direct result of COVID-19 since Jan. 31 may qualify for Economic Injury Disaster Loans of up to $2 million to help meet financial obligations and operating expenses which could have been met had the disaster not occurred.

Eligibility for Economic Injury Disaster Loans is based on the financial impact of the coronavirus. The interest rate is 3.75% for small businesses and 2.75% for private nonprofit organizations. SBA offers loans with long-term repayments in order to keep payments affordable, up to a maximum of 30 years, and are available to entities without the financial ability to offset the adverse impact without hardship.

Applicants may apply online, receive additional disaster-assistance information, and download applications at disasterloan.sba.gov/ela. Applicants may also call SBA’s Customer Service Center at (800) 659-2955 or e-mail [email protected] for more information on SBA disaster assistance. Individuals who are deaf or hard of hearing may call (800) 877-8339. Completed applications should be mailed to U.S. Small Business Administration, Processing and Disbursement Center, 14925 Kingsport Road, Fort Worth, TX 76155.

The deadline to apply for an Economic Injury Disaster Loan is Dec. 18.

In addition, on March 16, the Baker-Polito administration announced a $10 million Small Business Recovery Loan Fund, and the administration remains in ongoing discussions across state government and with federal partners to determine what resources can be made available to small businesses and nonprofits as they contend with the negative effects of this public-health emergency.

COVID-19 Daily News

SPRINGFIELD — The Economic Development Council of Western Massachusetts has issued a list of resources and measures introduced by Gov. Charlie Baker to minimize the spread of COVID-19.

These include Community Foundation grants for nonprofits, the Common Capital Loan Program, the Small Business Emergency Loan Fund, rapid-response pre-layoff services, the United Way of Pioneer Valley Recovery and Relief Fund, guidance on preparing workplaces for COVID-19, the Massachusetts Work Share Program, Verizon waiving late fees for small businesses, Small Business Administration (SBA) disaster assistance, and SBA Economic Injury Disaster Loans.

Links to all those resources is available by clicking here. The list will be updated as more information becomes available.

Daily News

GREENFIELD — Michael Tucker, president and CEO of Greenfield Cooperative Bank (GCB), announced that Tony Worden was elected by the board to the new position of chief operating officer (COO). This will be in addition to his duties as executive vice president & senior commercial loan officer.

As COO, Worden will be taking over some of Tucker’s day-to-day duties and direct reports to ensure GCB maintains continuity in its leadership ranks. And during a stressful period such as now with the COVID-19, the move gives the board the peace of mind of knowing that, should Tucker be unavailable for whatever reason, Worden will be available for major decisions.

“Tony truly cares about Greenfield Cooperative Bank and our customers and employees,” Tucker said. “He is committed to independence and mutuality to ensure that Greenfield Cooperative Bank and its Northampton Cooperative division are here for a long time.”

Worden has more than 21 years of experience in commercial lending and has been with GCB since 2008. He is a 1996 graduate of UMass with a bachelor’s degree in business administration and received his MBA from UMass Amherst in 2005. He is also a 2017 graduate of the Stonier School of Banking at the University of Pennsylvania.

Worden is active in the community as a board member of United Way of Franklin County and a member of the town of Greenfield Cable Advisory Committee and the Turners Falls Downtown Working Group.

Daily News

HOLYOKE — Holyoke Community College (HCC) has extended by two weeks the deadline to apply for scholarships for the 2020-21 academic year. The new application deadline is Wednesday, April 8.

“We recognize the challenges that the COVID-19 crisis is presenting for our students on many levels, academically and personally,” said Amanda Sbriscia, HCC’s vice president of Institutional Advancement. “By extending our scholarship deadline, we hope to alleviate a small bit of the stress or anxiety our students may be facing and ensure that they are given all the time they need to submit their applications. As a college, we’re committed to helping students overcome barriers to success. In light of these unprecedented times, this is a potential barrier that’s easily removed.”

Students must be currently enrolled at HCC or have been accepted for the upcoming academic year to be eligible for scholarships, which are awarded through the HCC Foundation, HCC’s nonprofit fundraising corporation. Awards totaling more than $200,000 are available for incoming, continuing, and transferring HCC students.

Applicants need only to fill out a single online form to be automatically matched with the scholarships they are most qualified to receive. There are scholarships for new students, current students and students transferring to other institutions, scholarships based on financial need, scholarships for students in specific majors, scholarships for residents of certain communities, and scholarships that recognize academic achievement. For the 2019-20 academic year, the HCC Foundation awarded $223,000 in scholarships to 231 students.

To begin the application process, visit www.hcc.edu/scholarships. Questions should be directed to the HCC Foundation office at (413) 552-2182 or Donahue 170 on the HCC campus, 303 Homestead Ave.

Daily News

ENFIELD, Conn. — Asnuntuck Community College’s Alpha Lambda Zeta Chapter of the Phi Theta Kappa Honor Society was recognized as being the Most Distinguished Chapter for the New England Region during a virtual awards ceremony held last weekend.

The chapter and its members were awarded other honors during its first-ever virtual ceremony. These awards included Distinguished College Project Award and Distinguished Honors in Action Project Award.

The chapter elected to do its Honors in Action project within a Politics of Identity theme. Working with various departments at the college, as well as outside agencies, including the Jordan Porco Foundation, the students concentrated on the issue of mental-health awareness. They also established an interactive exhibit on mental-health issues at Asnuntuck, with a digitized version, titled “Art|Mind,” available for those who could not make it to campus. The college project focused on getting information into the hands of students through campus brochures and during the college’s orientation.

Asnuntuck student Victoria Orifice was awarded first-place honors for being the Distinguished Chapter Officer.

“This group of men and women have the drive and determination that truly is deserving of the title Most Distinguished Chapter in New England,” said Michelle Coach, Asnuntuck’s interim CEO and Phi Theta Kappa New England regional coordinator. “They have dedicated themselves to working with the college community and sharing what they learned about mental-health awareness and our campus resources. The ACC family is quite proud of them.”

COVID-19 Daily News

LONGMEADOW — Bay Path University announced the cancelation of its fourth annual President’s Gala scheduled for Saturday, April 18 at the Sheraton Springfield. Out of an abundance of caution for the safety and well-being of students, faculty, staff, donors, and friends — and with respect to recommendations from the government and public-health officials as relating to COVID-19 — this action follows CDC guidelines to limit gatherings that could unintentionally put the community at risk.

Bay Path would like to thank all of its sponsors, advertisers, attendees, auction donors, volunteers, students, and staff that have been working on this farewell to Carol and Noel Leary. It also thanks gala chairs Mary and David Bushnell, Laura and Rick Grondin, and Michelle and Peter Wirth, as well as the Sheraton Springfield and all the vendors who have been understanding and accommodating. Bay Path will continue to display sponsor logos on its website, advertisements, and in e-mail newsletters.

Bay Path will be printing the President’s Gala program books as a thank-you to sponsors and supporters; books will be distributed in April as well as made available online. Ad space available in the book and donations for ads are fully tax-deductible. Supporters may choose to advertise their business, send a message to Carol and Noel Leary, or congratulate students on their studies. All funds raised via program book ads support scholarships for deserving Bay Path students.

Coronavirus

Doing Their Home Work

While much of the national conversation around COVID-19 has centered around how prepared the government and healthcare sector are to deal with the pandemic, another sector has been asking itself similar preparedness questions.

That would be IT firms, especially those who handle the networks of business clients at a time when companies are sending employees home en masse — not to take time off, but to work remotely.

“We took the initiative on this last week,” said Jon Borges, president of JBit Solutions in Westfield. “Even if we had clients who did not have remote users, we went to all our clients and prepped them ahead of time with instructions: ‘if you do choose this, here’s what you need to do with their home PC, here’s what to do with your work PC.’ We support 600 to 800 desktops, so we have to get ready for this.”

Sean Hogan

Sean Hogan

Sean Hogan, president of Hogan Technology in Easthampton, has been similarly proactive, staying in regular contact with clients as the COVID-19 threat emerged. When the Centers for Disease Control and Prevention recommended avoiding gatherings of 50 of more people on Sunday — and President Trump topped that by discouraging groups of more than 10 the following day — businesses really got serious about keeping their workers away.

“When they gave that mandate, that changed everything. Companies have to give employees the ability to work remotely,” Hogan said — and he feels good about how his clients are taking on the challenge. “My IT team is cranking. I feel pretty good about it. We feel prepared, no panic at all, and we’re communicating constantly with our clients.”

He explained that cloud-voice and managed-IT clients are already configured to work successfully and securely from any remote location. “I also reached out to my other clients that are still operating in an on-premise platform. There are options for remote connectivity, but they do not have the flexibility of our cloud. The good news is that we can spin up our cloud instances very fast for our clients.”

Most of Hogan’s clients have already been migrated to Microsoft Office 365, which allows them to work seamlessly from home, collaborate, and have built-in videoconferencing, he added. “And we are offering webinars to help our clients embrace working remotely.”

In short, he and Borges, and plenty of others in the Pioneer Valley, are helping businesses of all kinds adjust to a new normal — one that, right now, offers no real timeline for when the old normal will return.

Hogan’s preparations for a week like this didn’t begin recently.

“Maybe we had a premonition,” he joked, “but we started moving clients to the cloud almost 10 years ago when nobody wanted to be in the cloud — when there was this fear factor, fear of the great unknown. But I’ve shifted my entire voice base to the cloud over the past eight years. The beauty is in explaining to clients what they have already. They don’t need to reinvent the wheel. They have the software in place for all their people to work remotely. They just have to remember how to do it.”

That, of course, is where the training, webinars, and other forms of communication come in.

“We were out there early on — we were an early adopter in this industry to promote cloud voice,” he added. “Why invest in equipment you have to be rotating every few years because it becomes obsolete? We’ve been on a quest to have zero obsolescence.”

Borges said many of his firm’s clients already have employees who work at least occasionally from home, so they have access, even if it might not be implemented throughout the whole company.

“Most clients are in networks of 10 users or more, and in those networks, firewalls act as a VPN [virtual private network],” he explained. “As long as they have that, it’s just a matter of how many licenses they need. To be honest, most of our holdup is just talking to clients and making sure what users should have access and make sure they have enough licenses. If we need to make an order, our vendors are getting bombarded, so it’s taking two or three days to come through.”

For smaller companies who don’t have that capability, Borges said, software like LogMeIn or GoToMyPC can be purchased. “Clients don’t need hardware — we will set them up on an app such as that.”

In any case, the most complicated element is training and initial setup. Once users are set up remotely, their home computer interface typically looks exactly like their work PC.

For IT professionals like JBit, clients run the gamut — in his case, encompassing insurance agencies, office settings, construction firms, wholesalers, cannabis dispensaries, and a host of others. In addition to remote access to desktops, Borges is helping clients navigate how to transfer VoIP phone connections to homes, set up meeting apps like RingCentral, and implement a number of other solutions.

“Most medium- to large-sized businesses should have hardware in place,” he added. “It’s a matter of getting licenses, educating staff, and rolling it out.”

The challenges of sending one’s entire workforce home can be both technical and non-technical, Hogan noted. “You have to deal with local wi-fi connections, which aren’t as secure as at work, and then you’ve got kids at home playing Fortnite,” he said, adding that part of this transition is setting expectations for what employees need to accomplish remotely and then establish some accountability, so they don’t get too distracted by the kids.

Remote work poses business-law issues as well, which is why Skoler, Abbott & Presser, P.C. will present a free webinar on Friday, March 20 from noon to 1 p.m. for employers to discuss how coronavirus COVID-19 is impacting the workplace. Registration is required by clicking here.

“COVID-19 is changing the way we live,” said John Gannon, a partner with the firm. “Schools are closing, travel is in flux, and events are being cancelled or postponed. Over the past few weeks, and in particular the last few days, we have received countless questions from employers about how coronavirus is affecting the workforce. Can employers send people home? Can they ask questions related to why employees are out? What about paying people who cannot come to work? Can or should they temporarily modify time off policies? Will there be a legislative measure calling for paid sick leave and/or unemployment expansion for those unemployed?”

The webinar will discuss the legal obligations of employers during a pandemic, as well as practical considerations and common-sense suggestions, and a lengthy Q & A session will follow, giving participants a chance to ask specific questions.

There’s no doubt that countless employers across the U.S. are asking those questions today, from mom-and-pop shops to the region’s largest employers, including MassMutual, which asked all employees who have the ability to work remotely to begin so earlier this week.

“We had already previously canceled non-essential domestic and international business travel and large-scale events, proactively tested our work from home capabilities, restricted non-essential guests at our facilities, and enhanced our cleaning protocols at our office, all of which continue,” Laura Crisco, head of Media Relations and Strategic Communications, told BusinessWest. “This is our latest effort to reduce the potential spread of this virus; protect the health of our employees, their families, and our community; and assure the continuity of our business operations.”

So, yes, the call to stay home affects the vast majority of industry sectors and companies of every size. Which is why Hogan and others in the IT world are so busy right now — even as much of his own staff is currently working remotely as well.

“My industry has changed so much,” he said. “But we understand the urgency; we understand the mission-critical applications that people need 24/7/365. We know how to prioritize clients — we run our call center like a medical triage — and we’re getting things done.”

Coronavirus

Strength in Numbers

Sue Tansey, co-owner, with her husband, Mark, of Partners in Agawam and the Cup in West Springfield

Bill Collins says he was bought to tears by the edict from the governor that banned people from dining inside restaurants across the state — and he certainly wasn’t the only one within this sector to have such a moment.

“There is nothing about this that’s not going hurt — I mean really hurt,” said Collins, owner of Center Square Grill in East Longmeadow and HighBrow in Northampton, referring to everything from the ban on indoor seating to the inability of serve alcohol, a huge profit center for most all restaurants. “This is heartbreaking, but I usually don’t cry in my restaurant.”

But not long after reacting emotionally, Collins summoned some internal strength and determination to try to do what every business in this region — and, indeed, across the country — is trying to do: get to the proverbial ‘other side’ of the COVID-19 pandemic.

It won’t be easy, but Collins and other restaurateurs are responding with equal doses of grit and imagination, with initiatives ranging from a gift-card sales effort called Strength in Numbers (more on that in a minute) to Collins’ plans to essentially bring the restaurant experience into one’s home at a time when they can’t actually go to a restaurant.

“We’re putting together packages now for parties of two to 10 — $75 per person that would include a chef, a server, the food, and have us come over,” he explained. “We’ll try to create some of that restaurant feel.”

In many ways, the restaurant business, and the larger hospitality sector, is the tip of the spear with regard to the COVID-19 pandemic. The results are immediate, and so are the emotions, the responses — from layoffs and closures of some establishments to creation of new revenue generators — and optimism, which is hard to come by in these unprecedented times, but it’s still there.

The immediate response taken by most restaurants was to adjust staffing as necessary, lock up the alcohol, clean and sanitize their businesses, and then figure out what to do next, which in most cases means finding ways to offer takeout and curbside service. For many, the painful layoffs have begun, and the cuts are deep.

“We’re putting together packages now for parties of two to 10 — $75 per person that would include a chef, a server, the food, and have us come over. We’ll try to create some of that restaurant feel.”

“The word ‘layoffs’ was very moving for me — in the 55 years we’re been in business, we’ve never had to deploy that terminology or even exercise the notion of laying off our most valuable asset — our employees,” said Andy Yee, a principal with the Bean Group, which operates a number of restaurants across the area, including the Student Prince in Springfield and Johnny’s Tavern in South Hadley, noting that the company had to let more than 350 employees go. “It was very painful for my family and I to go ahead and lay off the majority of our workforce because of this horrific turn of events. Nonetheless, when there’s no revenue coming in, there’s no other choice but to exercise that dreaded word.”

Sue Tansey, co-owner, with her husband, Mark, of Partners in Agawam and the Cup in West Springfield, said the company, which focuses on breakfast, lunch, and catering, is seeing all aspects of its business impacted, with the catering all but wiped out. The Cup has been closed, while Partners will carry on with carry-out, curbside delivery, and online ordering.

“We’re trying to utilize as few employees as possible,” she said, adding that, nonetheless, the company is trying to preserve as many jobs as it can while also provide services to a public that is often challenged to cook.

With this is mind, the company will expand its offerings to what Tansey calls “family meals” — takeout offerings that include soups, chicken parm, turkey, and, for St. Patrick’s Day, corned beef and cabbage — and also extend its hours from 7 a.m. to 5 p.m. (previously, it was open 7 to 2).

Collins, who has closed HighBrow, said he’s trying to find ways to keep as many of his employees at Center Square Grill (95 of them by his estimate) working, even  if it’s part-time.

“We’re going to take the opportunity over the next three weeks to do some deferred maintenance, cleaning, and painting, and we’re going to offer that out to people,” he explained. “If the response is more than the workload, we’ll at least give people part-time shifts. My goal is to support all 95 people, in one shape or form, through this.”

Local and state governments are supporting local restaurateurs in other ways. For example, Massachusetts will postpone the collection of taxes to provide relief to the state’s restaurant and hospitality sectors by delaying the collection of sales tax, meals tax, and room-occupancy taxes, while also waiving all penalties and interest. Meanwhile, the city of Springfield has introduced an initiative called Prime the Pump, offering $222,679 in grants, up to a maximum of $15,000 for qualified restaurants.

“While the small-business support being advanced by the federal and state government is beneficial, it is clear to me that more creative and flexible financial lifelines need to be established for the small businesses, especially restaurants which have disproportionately felt the economic impact resulting from the coronavirus mitigation measures designed to protect us all,” said Tim Sheehan, the city’s chief Development officer.

Still, restaurants are finding ways to stay nimble in response to the crisis. While most had some form of takeout and delivery services, they now find themselves ramping up those efforts, many with curbside service that will enable customers to pick up dinner without going into the restaurant or even getting out of the car.

Overall, things got off to a somewhat slow start with such initiatives, said Yee, who theorized that this results from people having crammed freezers and refrigerators as a result of panic buying, and a desire to eat what they have.

He predicts — and really hopes — that, over time, people will want to get back in the habit of eating out — even if it’s still in their own home.

“This is old terminology, but people are loaded for bear — their refrigerators are chock full,” said Yee. “That first night, it was pretty much crickets when it came to people thinking about getting takeout. I think that’s going to change in time; people will say, ‘I’m tired of sitting home eating spaghetti and meatballs — I want a pizza,’ or ‘I want sushi.’”

Peter Rosskothen, co-owner of the Delaney House in Holyoke and several Delaney’s Market facilities where consumers can buy prepared meals, said that, after careful consideration, he decided the Delaney House was not well-suited to takeout and delivery, so efforts are being focused on the markets.

And at those locations, business has been “steady,” he said, echoing those thoughts about people eating what’s in their own freezers at the moment.

“We’re not going crazy, but we’re not slow, either,” he explained, adding that those facilities also do delivery, and if anything, he’s worried about being able to keep up if demand for that service increases dramatically. If it does, that will be a good problem to have at a time when people in this sector could use one.

But despite their lives and businesses being turned upside down, restaurateurs, at least the ones we spoke with, are trying to remain positive and look for opportunities to succeed both now and when they get to that other side.

“I think we’re all in the same boat; we’re just getting hit first,” Rosskothen said, referring to the broad hospitality sector. “Only time will tell. The best we can do is utilize our smartness and fight through this as much as we can. We’re a very resilient country; we’ll come out of this, and something good will come out of this — I’m convinced of that. We might be struggling a little bit, but something good will come out of this.”

Collins also chose to find a bright side to all this.

“This is opportunity … everybody has to stay positive and say, ‘how am I going to come out of this?’” he told BusinessWest. “Maybe it’s with a new and exciting menu and a cleaner restaurant that’s in better shape than it’s ever been. People can give careful thought to promotion and how to operate on the other side, and also charge their batteries. A lot of people burn out in the restaurant business — so take a break, collect your thoughts, and kick some ass on the other side.”

Meanwhile, many are already seeing some good in the form of the support they’re receiving from loyal patrons who want to help see them through these incredibly difficult times.

“We have a loyal following, and there are people out there supporting our initiatives,” said Yee. “I received a couple of texts last night … people saying, ‘I’m here, I got some takeout, I’m here to support,’ and they send along a picture of them with their takeout bag.”

And though they’re competitors, many of these restaurant owners are also collaborating, especially with the Strength in Numbers initiative.

It will run for three days later this month — March 28-30 — and incentivizes consumers to help restaurant owners by including a $20 gift voucher with each $100 gift card purchased.

The list of participating restaurants continues to grow, and includes the Fort and Student Prince, Johnny’s Tavern, Johnny’s Tap Room, Johnny’s Roadside Diner, the Halfway House, Union Kitchen, McLadden’s, Johnny’s Bar and Grille, IYA Sushi, the Boathouse, Wurst Haus, Copper House Tavern, the Delaney House, Delaney’s Market, the Mick, Center Square Grill, HighBrow, Spoleto, Mama Iguana’s, bNapoli, Lattitude, the Meeting House, the Federal, and others.

COVID-19 Daily News

SPRINGFIELD — United Way of Pioneer Valley has established the COVID-19 Recovery and Relief Fund to provide aid and resources to those affected by the current public-health emergency. As the pandemic unfolds and schools, events, and workplaces close, hourly, low-wage workers and many others will experience unprecedented financial hardship. In Massachusetts, two in five workers lack sufficient savings to withstand a sudden loss in wages.

Funds collected for this emergency relief fund will help families and individuals impacted by the pandemic to meet their basic, childcare, housing and financial needs. This fund will also help to continue United Way programs such as Thrive and especially Mass2-1-1, a free referral hotline providing access to services such as emergency assistance and real-time COVID-19 information. Individuals can dial 211, United Way’s 24/7 information and referral hotline, from any Massachusetts number to get information related to the virus.

Every donation helps those in need. Visit www.uwpv.org and follow the link to ‘COVID-19 Relief’ for more information.

COVID-19 Daily News

BOSTON — The U.S. Small Business Administration is offering low-interest federal disaster loans for working capital to Connecticut small businesses suffering substantial economic injury as a result of the coronavirus (COVID-19), SBA Administrator Jovita Carranza announced.

SBA acted under its own authority, as provided by the Coronavirus Preparedness and Response Supplemental Appropriations Act that was recently signed by President Trump, to declare a disaster following a request received from Connecticut Gov. Ned Lamont on March 15.

The disaster declaration makes SBA assistance available in the entire state of Connecticut, as well as the contiguous counties of Berkshire, Hampden, and Worcester in Massachusetts; Dutchess, Putnam, and Westchester in New York; and Kent, Providence, and Washington in Rhode Island.

“Small businesses, private nonprofit organizations of any size, small agricultural cooperatives, and small aquaculture enterprises that have been financially impacted as a direct result of the coronavirus (COVID-19) since Jan. 31, 2020 may qualify for Economic Injury Disaster Loans of up to $2 million to help meet financial obligations and operating expenses which could have been met had the disaster not occurred,” Carranza said. “These loans may be used to pay fixed debts, payroll, accounts payable, and other bills that can’t be paid because of the disaster’s impact. Disaster loans can provide vital economic assistance to small businesses to help overcome the temporary loss of revenue they are experiencing.”

Eligibility for Economic Injury Disaster Loans is based on the financial impact of COVID-19. The interest rate is 3.75% for small businesses and 2.75% for private, nonprofit organizations. SBA offers loans with long-term repayments in order to keep payments affordable, up to a maximum of 30 years, and are available to entities without the financial ability to offset the adverse impact without hardship. 

Applicants may apply online, receive additional disaster assistance information, and download applications at disasterloan.sba.gov/ela. Applicants may also call SBA’s Customer Service Center at (800) 659-2955 or e-mail [email protected] for more information on SBA disaster assistance. Individuals who are deaf or hard of hearing may call (800) 877-8339. Completed applications should be mailed to U.S. Small Business Administration, Processing and Disbursement Center, 14925 Kingsport Road, Fort Worth, TX 76155. The deadline to apply for an Economic Injury Disaster Loan is Dec. 16, 2020.

COVID-19 Daily News

GREENFIELD — Michael Tucker, president and CEO of Greenfield Co-operative Bank and its Northampton Cooperative Bank division, announced that the community bank board has approved a program to provide a ‘payment holiday’ for existing GCB customers who have a portfolio loan at GCB to defer making their monthly payments coming up in April and May for up to 60 days.

For eligible customers who wish to opt in, there will be a simple form to complete. The payments usually due for April and May would simply be added to the back end of the loan term. Customers would then not have to make those payments until the end of the original term. The term would be extended two months to allow those payments to be made at the end of the original term. 

Any existing GCB loan customer (residential, home equity, or commercial) who is in good standing (defined in as not more than 60 days past due and no other defaults on the loan) are eligible.

The bank will have available on its website a secure ‘contact us’ area with the form that customers must sign (electronically or print out and sign traditionally) to indicate they want to opt into this program. When the bank receives the form, it will call the customer to verify the information and that they want to take advantage of this program. Once they are in good standing, an e-mail will confirm if they are accepted into this program. 

Those who complete the process by April 20 will have the April and May payments deferred. Those who complete the process between April 20 and May 15 would still have to make the April payment, but would defer the May and June payments. Since this is to address the current situation, this program will not be available after these dates. Also, those with fixed-rate Federal National Mortgage Assoc. (FNMA) loans serviced by GCB will not be able to access the program at this time. The bank is awaiting word from FNMA to see what might be available and will notify the public if circumstances change.

COVID-19 Daily News

AMHERST — A UMass Amherst biostatistician who directs the UMass-based Flu Forecasting Center of Excellence was invited by the White House Coronavirus Task Force to participate in today’s coronavirus modeling webinar.

The four-hour, virtual gathering includes 20 of the world’s leading infectious-disease and pandemic forecasting modelers, from researchers at Harvard, Johns Hopkins, and the Centers for Disease Control and Prevention (CDC) in the U.S. to those based at institutions in England, Hong Kong, South Africa, and the Netherlands.

According to White House Coronavirus Task Force Coordinator Dr. Charles Vitek, “this webinar is designed to highlight for the task force what modeling can tell us regarding the potential effects of mitigation measures on the coronavirus outbreak. The unprecedented speed and impact of the COVID-19 epidemic requires the best-informed public-health decision making we can produce.”

Nicholas Reich, associate professor in the School of Public Health and Health Sciences at UMass Amherst, heads a flu-forecasting collaborative that has produced some of the world’s most accurate models in recent years. He and postdoctoral researcher Thomas McAndrew have been conducting weekly surveys of more than 20 infectious-disease-modeling researchers to assess their collective expert opinion on the trajectory of the COVID-19 outbreak in the U.S. The researchers and modeling experts design, build, and interpret models to explain and understand infectious-disease dynamics and the associated policy implications in human populations.

Reich is co-author of a new study in Annals of Internal Medicine that calculates that the median incubation period for COVID-19 is just over five days and that 97.5% of people who develop symptoms will do so within 11.5 days of infection. The incubation period refers to the time between exposure to the virus and the appearance of the first symptoms.

The study’s lead author is UMass Amherst biostatistics doctoral alumnus Stephen Lauer, a former member of the Reich Lab and current postdoctoral researcher at the Johns Hopkins Bloomberg School of Public Health. 

The researchers examined 181 confirmed cases with identifiable exposure and symptom-onset windows to estimate the incubation period of COVID-19. They conclude that “the current period of active monitoring recommended by the U.S. Centers for Disease Control and Prevention [14 days] is well supported by the evidence.”

Last fall, Reich received a grant of up to $3 million over the next five years from the CDC to operate the Flu Forecasting Center of Excellence at UMass Amherst, one of two in the nation the CDC has designated. The center’s mission is to identify new methods and data sources to sharpen the accuracy and improve communication of seasonal and pandemic flu forecasts. 

Coronavirus Cover Story

Experts Stress Everything from Communication to Listening to Millennials

Ross Giombetti acknowledged that it’s never easy to be a leader.

But it’s certainly much easier when times are good and the decisions are not that difficult. It’s when times are stressful and uncertain — and those two adjectives clearly and effectively define what it has happening locally, regionally, nationally, and globally due to COVID-19 — that leaders have to earn their pay and be … leaders.

“What’s that phrase — a rising tide lifts all boats,” said Giombetti, president of Wilbraham-based Giombetti Associates, a consulting firm that specializes in helping individuals, teams, and businesses reach maximum potential. “When everything’s going right, it’s easy to act the right way and manage the right way. The real test for a leader is how they act, behave, handle themselves, and make decisions in times of pressure, stress, or crisis.”

So, how does one lead effectively in such times? We talked with Giombetti and two others who would be considered experts on leadership — Jim Young, a Northampton-based coach, consultant, and founder of the Centered Coach, and Anne Weiss, a Longmeadow-based coach and consultant who specializes in everything from executive and team coaching to transition and succession planning. Suffice to say they had a lot to share on this subject. Here are some of their collective thoughts and words of advice on providing effective leadership in these unprecedented times:

• Be compassionate. “First and foremost, people need to be compassionate and understanding,” said Giombetti. “They need to listen to people and understand how all this is impacting them. And then be responsive. But first, you have to be compassionate, you have to be understanding, and you have to listen.”

Weiss agreed. “Listen to what people are having to deal with,” she said. “You don’t know what people are having to cope with — it might be their finances, it might be their kids, especially if school is closed. Leaders should have listening lessons where they say, ‘tell me what you’re dealing with, so I know.’”

• Be flexible. “You have to be flexible in times of stress and pressure,” Weiss noted. “In situations like the one we’re facing now, if you’re not flexible with your approach and mentality, that would probably make the situation with those around you far worse.”

• Gain the input of others. “Leaders need to open things up,” Young said. “They should say, ‘we’re in this together; I’m going to take the lead because that’s my role. But I’m also open to hearing what ideas you have.’ The strength of the organization as a whole is greater than the leader.”

• Be emotionally honest. “Leaders are looked to for answers at times like this,” Young continued. “And especially in this situation, there are no easy answers. It can an alluring trap to fall into — ‘I need to be in command, and I need to come up with answers and be in control’ — but they need the vulnerability of saying, ‘this is unprecedented. I don’t know what the answers are here, but I’m going to be here to work with you and take care of you, and I want to know what’s going on with you.’”

• But make the tough decisions. “Once you’ve heard people out and been compassionate with your ears by listening and showing that you really care, then it’s the leader’s responsibility to take bold action,” Giombetti said. “He or she has to make the tough decision. It may be unpopular, it might be one that gets ridiculed, but a real leader doesn’t worry about getting flak or being ridiculed, because they’re going to get it regardless of what they do. So you must have broad shoulders.

“If you worry too much, if you panic, if you’re indecisive, if you’re not committed to taking bold action,” he went on, “I think that’s when things can get far worse.”

• Maintain morale. “You keep morale up by acknowledging the leadership and what they’re having to deal with,” said Weiss. “You recognize the hard work people are doing, and you thank them for what they’re doing in these difficult times. Talk to people and show that you appreciate them.”

• Slow it down. “This is counterintuitive, but in situations like this, the best leaders will slow things down a little bit,” noted Young. “They’ll take an extra moment to assess what their plan is going to be and how they’re going to communicate that. Rushing with answers in a complex situation like this can create more damage because you might have to walk things back.

• Create a balance between thought and action. “A majority of us tend to react to situations of stress and pressure emotionally — it’s how our brains work,” Giombetti said. “We’re wired to react emotionally to most difficult situations. What leaders have to fall back on in times like this is, before they react or make a decision or even say something, just think through it; spend some time and think through it. Most people jump too quick to action, and most of it is based on emotion.”

• Show your emotions, but try not to panic or overreact. “Leaders have to balance being responsive, being compassionate, and caring about doing the right thing, and remaining calm,” Giombetti went on. “If you’re a leader and you panic and you show it, as kids do with their parents, your people will feed off that.”

• Listen to young people. “Generally, they’re not as stuck in their ways as many older people are,” noted Weiss. “They see opportunities and ways of doing things that we might not see.”

• Look for new opportunities. “Instead of looking at this as doomsday, leaders should be thinking about where there might be opportunities,” said Young, who is doing this himself. Indeed, he traditionally presents programs in front of large audiences, something he won’t be able to do for the foreseeable future. In response, he’s looking to present more programming virtually.

“There’s always light waiting on the other side of the dark,” he went on. “Sometimes, what’s required in these moments when the lights have seemingly gone out is an attitude of ‘what can we discover? What can we do differently?’

Weiss agreed, noting that many restaurants in the Boston area — and they are among the hardest-hit by the crisis — are responding by creating new takeout and delivery services.

• Finally, take care of your health. “Leaders have to be available to address what’s happening,” said Weiss. “So, while watching out for everyone else, they need to take care of their own health.”

 

Coronavirus

Getting Ready

The Emergency Department was rather quiet at Baystate Medical Center on Monday morning.

And Dr. Niels Rathlev, chair of the Department of Emergency Medicine, attributed this to the fact that the public is listening to the governor and other elected officials and staying away from the ER unless they really need to be there.

But that relative quiet in the ER — one spokesperson for the hospital described it as “almost eerie” — is almost certain to be short-lived as the spread of COVID-19 continues in this region. And that eventuality was the inspiration for the construction of a rapid-response triage facility just outside the entrance to the ER.

Crews began work on the facility last Friday, and it is due to be completed by the beginning of next week, Rathlev told a group of reporters struggling to hear him over the sounds of the construction going on behind him. It is expected to hold roughly 35 to 40 chairs — each of them six feet apart — for individuals entering the ER.

“There’s community transmission of the virus at this point,” said Rathlev. “And we really are preparing for more patients showing up for screening. This is not to expand testing; the real issue is to try to keep patients that don’t require admission to the hospital — acute emergency care — and screen them rapidly out here.

“The next step is to really to develop protocols and figure out how we’re actually going to move patients through, as opposed to bringing them in through the building,” he went on.  “Right now, this [triage] is happening inside the building; if we have numbers of patients coming in that require screening, we need to do this somewhere else, and this is where that’s going to happen.”

Construction of the triage center is a step that mirrors what is happening in other parts of the country, Rathlev noted, adding that some areas, such as the state of Washington, established such facilities days or weeks ago in anticipation of a surge in visits to the ER and the critical need to triage those coming in. Those communities are sharing best practices, and Baystate will learn from them as they put this facility in operation, he added.

“If you look at trauma centers in Boston and Worcester, we’re all preparing for this,” he said. “Washington State and California are ahead of us for obvious reasons — they’ve had multiple, multiple cases — so they’re sharing protocols with us, and we’re sharing as well.”